4-19-2025
GCL BOD Mtg.

The meeting was called to order by President Louis Clark. Members present were: Earl Bunting, Hugh Kennedy, Mike Truelove, Mark Casey, Diana Tyndall, Penny Wetherington(new member) and Tracy McKee, MA.

The purpose of the meeting is to explain the new “tax appraisal” as the appraiser explained it to Louis, Earl and Tracy. Earl made a motion-

As of December 2025 to change the dues to $1300 a year. Mark seconded it. There was some discussion. All were in favor and the motion was approved.

There was some discussion on the subject of regular concrete versus pavers in regards to water run off. It was noted there is water standing in the streets in some places after heavy rains. Water only runs off pavers if they have sand in between them and not cement. As of now there is “no limit” on pervious concrete and 1350 sq. ft. of regular concrete is allowed. Hugh made a motion to keep the limit of 1350 sq. ft. of regular concrete and a homeowner can have up to 360 sq. ft. of pervious concrete or pavers as approved by the Manager. Earl seconded it and all were in favor.

Mark made a motion to eliminate the 32 ft of concrete across the front of the trailer from the current rule. Hugh seconded it and all were in favor.

Louis welcomed our new board member Penny Wetherington.

The meeting was adjourned.

Diana Tyndall
Secretary

March 15, 2025
GCL BOD Mtg.

The meeting was called to order by President Louis Clark. Members present were : Earl Bunting, Mark Casey, Hugh Kennedy, Mike Truelove, Diana Tyndall and Tracy McKee, Managing Agent. Robert Shumate (board member) was not present due to resigning from the board as he sold his property. Ken Banks, the HOA CPA was here to help create the new budget for the 2025-2026 year. Diana made a motion to approve the new budget for the 2025-2026 yr. Hugh Kennedy seconded it and all were in favor. The budget for the 2025-2026 yr. was approved.

Upon Roberts resignation from the board, the board was left to appoint someone to the board for the balance of Roberts term till 6-2026. After some discussion the board selected Penny Wetherington to fill the seat. Earl made a motion to accept Penny as our new member to sit on the board for the balance of Roberts term (6-2026). Mike Truelove seconded it and all were in favor.

It was also noted that nominations for the 2025-2027 yr. HOA need to be turned into Tracy by April 27, 2025 at 5:00 PM. There are 4 seats to be filled.

Louis updated the board on some legal issues the board is pursuing, and some concerns of some homeowners.

Louis spoke with Harry Carpenter (a resident) about the repair of a hog slat at the boardwalk. Harry said we may have to repair more than we thought, but with further conversation he thinks we can move forward with a bit more money and we should be good.

Tracy informed the board she is sending letters to homeowners concerning upkeep on their property and that they needed to be in compliance with all the rules.

There was discussion about mobile home movers, large equipment movers and barn movers leaving ruts in other peoples yards when said things are being moved. Earl made a motion- That movers put down plywood when moving mobile homes/large equipment/barns for the protection of other homeowners property. Any damage done would be the responsibility of the homeowner moving things. Management needs to be notified when moving large structures and equipment in case gate preparations are needed. Notifications to the manager should be 48 hrs. in advance.

The meeting was adjourned.

Diana Tyndall
Secretary

GCL BOD MTG>
August 10,2024

The meeting was called to order by Pres. Louis Clark. Members Present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike
Truelove, Mark Casey and Tracy McKee, MA. The minutes from the Homeowners meeting were approved and all were in favor. The minutes
from the 1st 2024-2025 BOD Mtg. were approved after the spelling correction for the name Truelove was noted and all were in favor. The
minutes from the conference call were reviewed and a correction was made on a monetary amount to $950.00. all were in favor.

Boat ramp:
Louis passed out quotes from contractors for replacing the boat ramp pier.Harry Lee Carpenter spoke with Louis about some additional supports for what is already there with a price of approximately $5000. There wasdiscussion about the work from Harry Carpenter. Earl Made a motion to move forward with the no more than $5000(approx..) bid from Harry Carpenter, Hugh seconded it and all were in favor.

Louis noted that there is $10,670 in the Swing set fund.

Grass Watering:
Earl made a motion to change the watering grass rule to: “3 times a week at the owner’s discretion”. The hours: “before 11 AM and after 4 PM” will remain the same. If the resident has an irrigation system you need to have a rain sensor or be sure it is not watering when it rains. Robert seconded it. 5 were in favor and 1 opposed.

Electric Scooters:
****NC guidelines require a helmet, 16 yrs. of age and a driver license or ID, the vehicle must be registered with the DMV.****

Scooters(electric) are ok to have-must be 16, wear a helmet, and have a driver’s license, insurance and a GCL sticker.

Mark made the motion to accept the above guidelines and Mike seconded it and all were in favor.

Electric bikes have to follow the rules: stop at all stop signs.

Work on the JTA by our lawyer is ongoing and should be ready for the board to review.

Tracy (MA) reported the dues were coming in.

The meeting was adjourned.

Diana Tyndall
Secretary

March 25, 2023
GCL BOD Mtg.

The mtg. was called to order by President Louis Clark.
Members present were:
Earl Bunting
Robert Shumate
Mary Rhodes
Hugh Kennedy
Diana Tyndall
Mike Truelove (by phone)
MB Carlyle – Managing Agent

Ken Banks (HOA CPA) was here to oversee the creation of the budget for the physical yr. 2023-2024.
With discussion on the 2022-2023 budget and the upcoming year the board approved
the budget for the 2023-2024 year. Earl Bunting made a motion to accept the budget for the
2023-2024 year, Robert Shumate seconded it and all were in favor.

The Enhancement Committee submitted plans to purchase a 12×24 building at the pool (with
white hardy board). Earl Bunting made a motion to approve the purchase. Mary Rhodes
seconded it and all were in favor.

Due to the unexpected pool repair and security measures, Homeowners will be assessed $100
immediately due 7-1-2023.

The board asked the Managing Agent that a monthly statement be sent to the Board.
With the intention to improve our security, fixing the gate with a license plate reader, 4
cameras at the pool, 3 cameras at the shelter and 2 cameras on the pier (1 @ the cleaning
station & 1 @ the end of the pier) at a cost of $7500 will be purchased. Robert Shumate made a
motion to accept the purchase, Hugh Kennedy seconded it and all were in favor.

The Enhancement Com. presented plans for a wall at the pool end of the shelter. It would have
double doors facing the pool, a gas fireplace and a TV placed in an enclosure (weather
protection and security) plus for the fire regulations, an exit at the “creek end†of the shelter
will be needed. No action for approval was taken at this time.

It was noted that automatic watering should be no more than 30 minutes in the morning and
30 minutes in the afternoon. Watering should be done before 11 AM and after 4 PM on any
day. No watering while it is raining or in the middle of the day.

Louis reminded us the Homeowners Meeting is June 3 at the shelter. Members going off the
Board are
Earl Bunting
Mike Trulove
Hugh Kennedy
Diana Tyndall
All nominations should be in by April 30, 2023.
The meeting was adjourned.

Diana Tyndall
Secretary

The Mtg. was called to order by Pres. Louis Clark.
Members present were:

Earl Bunting, Mary Rhodes, Mike Truelove, Robert Shumate, Diana Tyndall, Mary B. Carlyle, Pk.
Mgr.
Absent was Hugh Kennedy

Louis announced there would be a Budget Mtg. with Ken Banks @Louis™ house 3-25-2023 @ 9
AM.

There was discussion about golf cart stickers and should we charge for more than 2 stickers per
homeowner. Robert Shumate made a motion – That more than 2 golf cart stickers per
homeowner would be $5 each. It was seconded by Earl Bunting and passed by all.
It was decided that stickers for boat trailers and boats would have the Lot # on them but they
would be different than the golf cart stickers and not require yearly replacement as the golf cart
does.

The # of guest passes being allowed for the homeowner was discussed. Earl Bunting made a
motion: The # of guest passes per homeowner would be limited to 1 per month and it does not
carry over or transfer. The homeowner will be charged $50 per additional pass within the same
month. April 1- March 31. Robert Shumate seconded it and it was passed by all.

Maintenance for the pool is being considered by the board and it was decided to table the
decision till we meet again.

Mike Truelove made a motion to get Carolina Pools to do the repairs on the pool for $5600 to
correct the black mold situation. Earl Bunting seconded it and it was passed by all.
Louis adjourned the mtg.

Diana Tyndall
Secretary

June 11,2022
Saturday
GCL BOD Called Mtg.
The meeting was called to order by Pres. Louis Clark. Members present were:
Earl Bunting
Hugh Kennedy
Mary Rhodes
Mike Trulove
Robert Shumate
Diana Tyndall
Phyllis Pennington-Park Mgr.

The meeting was called to discuss the “replacement” of Phyllis while she was on
Medical leave. Louis read the job description for the park manager. We will need
to have someone that can meet these qualifications. Louis asked for names of
people we think would consider helping. Demon Dawson will get the mail & bring
to the person in charge. Mary Bryan will put the trash cans up and police the
yards. Penny Wetherington will do the general office work and computer. Louis
will handle any bills to be paid for June, July and August. Earl and Mary will be
available for the camera’s. Policing the pool for arm bands was suggested to ask
Pam Yancey & she can recruit someone to help her. Chopper will help with the
park maintenance. The pool maintenance is taken care of. We can report any
violations to Louis and Earl.

Louis reported that the residents in arrears with their HOA dues will be sent
letters and if not in compliance by July 15, 2022 their water will be cut off and
they could loose access to any park amenities, and a lien could be put on their
property.

The new picnic tables have been ordered and delivery will be in time for July 1.
There was a reminder for boat owners to be aware not to block the golf cart
entrance to the waterfront.

It has been brought to the boards attention of a fuel tank on a homeowners
property. Louis stated it was being looked into.

Residents whose property is left “unkept” will be notified & given a time frame to
get things cleaned up.

Cats not on a leash are presenting a problem with homeowners. All cats and dogs
are to be on a leash at all times. Also know that it is legal to catch cats on your property
and call Animal control and they will pick them up M-F.

Earl is looking into a new company for the gate and cameras.
The mtg. was adjourned.
Diana Tyndall
Secretary

---

Thursday
July 7, 2022
Phone Conference
GCL BOD
Louis Clark called the mtg to order.
Members present were:
Earl Bunting
Robert Shumate
Mary Rhodes
Diana Tyndall

In regards to the fuel tank on a homeowners property Earl shared what he
learned from the Fire Marshall of Carteret County and as a whole the board
decided to revisit the Fire Marshall for clarification.

In new business, the board was made aware of a homeowner having been
warned that they were not in compliance with the rules for guest’s and them
launching their boat(the guest) from our ramp. It was decided a $100 fine would
be issued.

The meeting(conference call) was adjourned.
Diana Tyndall
Secretary

July 16, 2022 

Attendance: Nancy Marlette, Michael Truelove, Mary Bryan Carlyle, Tracy McKee, Teresa Dubil, Cindy Long, Woody Woodward 

Meeting to order by Teresa (chair) 

Discussed Enhancement Banquet September 4, 2022 Rain or Shine dinner served @ 5pm 

â— Teresa passed about tickets for the benefit, to start selling. The following people received 10 tickets each to sell. ( Nancy Marlette, Michael Truelove, Mary Bryan Carlyle, Tracy McKee, Teresa Dubil, Cindy Long, Woody ?) Some tickets had mismatched #’s, so they were discarded and not to be used. 

â— All tickets/money is to be given to Nancy Marlette 

â— Same rules as last year for the tickets, would like every household to purchase one $60.00 ticket, Sponsorship of $200.00 entitles 2 adult meals and can give a business card to have a banner on display.( Teresa will find out cut off for this) When selling ask if they plan on eating or if this is just a donation so we can get a better head count for the caterer. 

â— Michelle donated the tickets and will make the banners, so she will be given a sponsorship ticket for 2 adult meals. 

â— Food will consist of the same menu as last year.(Fried chicken, bbq, slaw, smashed potatoes/gravy, green beans, hush puppies) 

â— Need more desserts for the dessert table. Need to ask people to make or donate items. 

â— Drop your $50.00 donations for the reverse raffle drawing off to Louis.(ex. gift cards, gift baskets, coolers, beach items, things donated from businesses) 

â— Big Raffle items: will try to do 2 this year. 1-Blackstone Griddle- Woody will check on. 2- Fishing Charter- Mary will check on. 

â— Will post on FB on how to go through the line to cut down on confusion. Nancy will start advertising on FB and Cindy will put on our website. 

â— Mary discussed for us to start thinking about doing more fundraising next year for upcoming road concerns. Talked about fishing tournament and food trucks. Will discuss later after the enhancement banquet. 

Meeting closed by Teresa Dubil

The GCL BOD Mtg. was called to order by Pres.
Louis Clark. He welcomed the new members: Mary Rhodes and Robert Shumate.

Earl nominated Louis Clark for Pres. and it was seconded and all were in favor. Hugh
nominated Earl Bunting for Vice President, it was seconded and all were in favor. Diana
Tyndall was nominated for Secretary, seconded and all were in favor.

It was noted that the picnic tables were in need of repair or replacement. Louie said we could do 1 of 3 things: Do nothing, Repair them Replace them

It was suggested to replace with poly wood tables, and the information was presented to the board members and 8 ft. tables were suggested instead of the present 16 ft. ones. The price for more than 1 was $1170.00 ea. For 3 or more tables. It was suggested we split the total with the Enhancement Com. As the old tables were aluminum we can sell them and add that to help defray the cost of the tables.
The ordering and shipping would be a 10 day turn around making it possible to have them for
July 1. Mary Rhodes offered to check on replacing the legs on the present tables and what the turn around would be with ordering and shipping.

It was noted we need to move forward with re-doing the JTA(Joint Tenancy Agreement) and the By-Laws and we have $5000 set aside to begin the process.

The meeting was adjourned.
Diana Tyndall
Secretary

The annual Homeowners Mtg. was called to order by the Pres. Louis Clark. Members present
were:
Earl Bunting
Mike Truelove
Hugh Kennedy
Don Gray
Diana Tyndall

Louis reported on Mgr. Phyllis Pennington and her surgery and asked that we keep her in our
prayers.
The candidates running for the seats on the Board spoke:
Mary Rhodes
Louis Clark
Robert Shumate
Harry Carpenter was not present.

As there were no nominations from the floor or no write in candidates, Earl made a motion that
the nominations be closed and it was seconded.

In Phyllis’s absence Louis reported to be sure all golf cart insurance was up to date and
homeowners had new stickers on their golf carts. This years are white with your lot # in red.

Mary Brian reported we no longer pay for trash pick-up by the # of cans or weight, it is a flat
fee.

Cindy Long informed all to be sure they have an updated email turned into Phyllis. Cindy let all
know she will be sending out a “test” e-mail by July 1.

Louis recognized the new homeowners present at the mtg. Of the 250 homeowners, 38 were
represented at the mtg.

Mike Truelove reported from the Enhancement Com. they have $14,300 in the bank. It was
noted they paid for the replacement of the boardwalk by the boat ramp, did the pots and
plants at the entrance, and enclosed the porta john. He announced the Enhancement Banquet
will be catered again this year and will be held the Sunday of Labor Day weekend. There will
also be a Pin Fish Tournament for kids 0-12, and corn hole tournaments for adults and kids this
year.

Hugh Kennedy reminded homeowners that the rule for dogs on a leash also applies for cats and
owners will be fined if your animal is not in compliance.

There many concerns from homeowners about golf carts entering the park without GCL
stickers, no cart insurance at all and coming in thru homeowners yards from others
subdivisions. Louis said he is hoping to set up a mtg. with the HOA from the subdivision about
the golf carts coming in thru our residents yards. It was also said we need to identify the
perpetrators. Louis encouraged the homeowners to call the Sheriff’s office to report any
vandalism. Golf carts with no insurance stickers can’t be in here. We as homeowners need to
police people on carts with no stickers.

Janie Bushkar noted cars need to slow down and stop for stop signs and we need to police this
matter also as homeowners.
The picnic tables at the shelter are in need of repair.it is being looked into to replace them.

The election results are:
Mary Rhodes – 78
Robert Shumate – 90
Harry Carpenter – 50
Louis Clark – 85

The meeting was adjourned.
Diana Tyndall
Secretary