Category: Meeting Minutes

Meeting Minutes

HOA BOD Meeting July 31, 2025

HOA BOD Meeting

July 31, 2025

Members Present: Earl Bunting, Mark Casey, Danny Creech, Hugh Kennedy, Mike Truelove,
Karen Watson, Penny Witherington
Members Absent: None
Managing Agent Present: Tracy McKee


*************************************************************************************
Meeting called to order at 5:42 pm by Earl.


Earl Introduction as new member and President

  • Gave overview of his background
  • Believes in transparency
  • All board members have same rights and votes no matter whether you hold office or not.
  • Does not believe president should make decisions not approved by the board
  • Believes in keeping BOD up to speed between meetings and will send email updates
    about community items every 2-3 weeks.
  • Contact him via cell or email anytime you need him. Let’s have communication and
    all of us talk with one another.
  • Requesting Tracy to provide a budget status at least quarterly so we track debits and credits throughout year.
  • Recommends we follow Robert’s Rules of Order for conducting meeting.

HOA Banking
  • Bank accounts updated July 28 to include Earl, Tracy, and Penny.
  • Money was in a money market at .25% interest. Switched to a 5 month CD at 2.75%.
  • Money can be removed anytime but will lose interest earned if taken out early.
Homeowner Payment Options
  • Credit card payments – Homeowners have requested we accept credit card
    payments for dues, gate cards, etc. There is a 3% charge to use a credit card.
  • Discussion on who should pay the 3% fee. Consensus of BOD the homeowner
    should incur the fee not the HOA.
  • If there are no transactions in a month the HOA would incur a $25 fee.
  • Motion by Danny to allow Homeowners to pay by credit card with the communication to homeowner they are responsible for the 3% fee.
  • Second to motion by Penny.

Discussion:  

  1. This would help homeowners who come by the office requesting additional
    gate cards, etc. and do not have cash or checks with them.
  2. To avoid the $25 fee if no transactions have occurred in a month, could Tracy
    pay a bill with this to avoid the fee? Yes, she could pay a bill or purchase any
    needed supplies.

Partial payments are a nightmare for bookkeeping. The BOD can set the
amounts for dues homeowners can pay via credit card. This will be setup by

Tracy and Penny

  1. Motion passed unanimously.
  2. ACTION ITEM(s):
    1. Tracy and Penny to get this option setup with bank and determine amounts
    someone can pay towards dues.
    2. Tracy to send communication to homeowners once this is available
    explaining the option and the process.
  3. Monthly Automatic draft – Homeowners have requested the option to make a
    monthly automatic draft to pay their dues throughout year.
  4. There is a fee to the HOA to setup automatic draft and BOD agrees this is not an
    option.
  5. Past issues tracking people making partial payments. It is a bookkeeping nightmare.
  6. Consensus of group for homeowners to budget monthly themselves, pay via new credit card option or 2 times a year as currently scheduled.

 

Pinfish Tournament

  • Tyler Everett is organizing/planning tournament and requesting $500 from HOA to
    buy gifts and food.
  • Motion by Hugh for HOA to donate $500 to Pinfish tournament.
  • Second to motion by Mark
  • Discussion:
  • HOA has given money to this event since it began.
  • Organizer must provide receipts.
  • Should Tracy write a check to organizer or reimburse him once he presents
    receipts? Tracy will discuss best route with organizer.
  • Motion passed unanimously
    Goose Creek Resort(GCR) Items
  • GCR has a new property manager. She has prior campground management
    experience
  • Met with Earl and Tracy and seems very amenable to working with them on joint
    issues and items.

 

  • Dredging
  • Boat launch needs to be dredged.
  • GCR obtained quote from Bently Brooks who dredged in 2020 and needs to get this
    approved by their management company. It would probably be March before they dredge.
  • Rather than getting one major permit we can get 2 minor permits; 1 for each side that would allow removal of 1000 cubic yards from each side. Earl to discuss with Mr. Brooks the difference in minor and major permits.
  • Costs for GCR and GCL is just under $85,000 each. Believe 2020 was close to
    $65,000 for each entity. Tracy to research 2020 costs and let BOD know.
  • Earl is trying to find someone else that does this and obtain another quote.
  • Earl to find out more information on the dredging process. Does dredged material have to sit for a few years before disposal, where is the dredged material placed, etc.
  • Hugh suggested GCR pay more due to more boat traffic than us. Earl has already discussed this with GCR, and they turned down that request.
  • ACTION ITEM(s)
    1. Tracy to research costs from 2020
    2. Earl to try and obtain an additional quote for comparison and obtain
    information on the dredging process and disposal of dredged material.
    Fence
  • GCR wants to remove the chain link fence along Goose Creek Blvd and replace it
    with 6’ high solid panel white fence. They would remove all trees and shrubbery currently along the fence line. The fence would be placed in the same location as current fence. Waiting on their management company to approve.
  • Will cut down on noise from both sides and hopefully prevent people from both
    sides jumping over the top.
  • No vote from us as this is their property and no cost to GCL.

General/Misc Items

  • They have a maintenance supervisor on staff now.
  • Earl made them aware of a trailer that has a downspout running from their trailer
    and building with the water runoff directed to Goose Creek Blvd. Manager indicated they are aware of this and having it removed.
  • GCR Restaurant
    o Nonresidents are not permitted to enter to buy food from their restaurant per GCR Corporate Office unless entrants pay a $5 per person fee to enter the
    gate.
  • Can we call for delivery? This is not a GCL BOD issue. It is up to each homeowner to decide if they want to pay a $5 entrance fee or have food
    delivered to their home in GCL. It is the homeowner’s responsibility to
    provide their gate call code just like they currently do for other delivery
    services.

 

Unauthorized folks on property

  • Both entities have the same issue with people from each complex coming to the other complex without authority in golf carts, climbing fence, etc. The new GCR Manager is willing to work with us on any issues and how to address and prevent.

Attorney for GCL

  • Earl does not feel the current attorney is doing what he should and is not responsive
    and has not been for some time.
  • We are charged a fee for every communication with attorney including emails.
  • No work has been completed on the JTA and Bylaws updates and he has had this for over 2 years.
    ACTION ITEM:
    1. Earl to look to change attorneys hopefully within the next year.

Water Drainage and Paving

  • Drainage Issues
  • Tracy received one quote. $122,000 from Sunland and that does not include the
    engineer they require. They are willing to break work into sections if we do not
    want to incur the full costs at once, but they will charge a deployment fee each
    time they come in.
  • Garrison declined to perform the work.
  • Mikey Lancaster said he looked and could do it but gave no quote and he did not look at all areas needed. It would be January or February before he could
    perform the work.

ACTION ITEM:
1. Earl to meet with Mikey to ensure he looks at all areas with drainage issues
and provide a quote.
• Road Repair and Paving
• Piscopo Paving provided a quote to Louis for repairing roads at about $400,000.
He has looked at everything and says we have to get rid of the water first before
any paving. Paving can be patched now and would give us 4-5 years before
needing paving. He recommended we not pave the short middle crossroads
(Gosling etc.). As a homeowner he does not wish to do the work.
• Onslow Paving patched in the past, but Earl did not think they did a good job.
• Mike obtained previous quote from S.T. Wooten and believe the costs was
around $400,00.
• ACTION ITEM(s)
1. Earl to get Piscopo Paving quote from Louis.
2. Mike to provide S.T. Wooten quote

HOA Dues and Taxes

  • Previous board voted to drop dues in January due to tax office changes and the
    homeowner’s directly responsible for paying their property taxes now.
  • At the June 2025 homeowner’s meeting, a homeowner suggested the dues going back up by the $500 they were cut, or some portion of the $500, to create a road fund so a huge assessment would not be assessed when the time arrives for paving.
  • Mark indicated we should leave it at $1300 until the next budget discussion.
  • Earl has had homeowners suggest dues be raised now by $250 but that goes back
    against what the BOD just decided.
  • We will know before January how far behind we may be from lowering from $1800 to
    $1300.
  • By Laws state once we are 20% below budget we must raise dues.
  • If dues are raised back to $1800 that is $125,000 per year for a road fund.
  • Discussion on an earmarked road fund. What if an unforeseen issue arises such as a hurricane or major storm that potentially damages the seawall or other common
    areas. If an issue such as this arise, this would have to be brought before the homeowners for a vote on spending the earmarked road fund money for another
    item(s).
  • Discussion on homeowners understating they can pay a little more now or a large
    assessment when the time comes.
  • No vote needed on items as consensus of group was to leave dues as changed in
    January 2025 and revisit dues needed when determining next year’s budget.
    Taxes.
  • The association should not have any taxes this year.
  • Two other mobile home parks in the area started by same people as ours that
    contacted Earl about the tax change. Believes since we are incorporated that a
    county cannot change something with a corporation that affects your shareholders.
  • Consensus of group that the only change was who is responsible for paying.
    General GCL Items
    Businesses operating from GCL –A homeowner has expressed concerns to Danny, Karen, Tracy, and Earl regarding businesses being run out of GCL and this being against the Bylaws. Specific concerns were businesses utilizing the common amenities on the waterfront for business use blocking
    homeowners from accessing when needed (boat ramp, fish cleaning station, parking in boat parking area etc).
  • Tracy, Danny, Karen, and Earl have all reviewed the current JTA, By Laws and Rules
    and Regulations and there is no information addressing this subject in any of those
    documents.
  • Research of past minutes discovered the following: October 12, 1996, BOD Meeting addressed a concern of businesses operating within the community and this being in violation of the Bylaws and further indicated Jone Enterprises was approved in August 1994 and this would be discussed at the next meeting. This was also discussed at the June 21, 1997, meeting and no action was taken.
  • Discussion on whether people should be allowed to run a business out of GCL and should there be rule of why type of business and what areas they can use. Many current businesses are lawn maintenance companies that do not affect any
    common amenity areas and businesses that are conducted solely on the
    homeowner’s property. Consensus whatever is decided should apply to everyone.
    Should this be brought up at the annual Homeowner’s meeting for discussion and
    vote by homeowners?
  • Consensus of group that businesses should be respectful of their fellow
    homeowners and not utilize common waterfront or other common amenities and
    keep these available for homeowners.

Utility Trailers in GCL

  • A homeowner expressed concerns to board members regarding enclosed utility
    trailers at homes being used as storage. There are no restrictions on homeowners
    having utility trailers parked at their homes. They are expected to keep these neat
    and clean in appearance and not keep items piled up around them in keeping with
    the general GCL Rules and Regulations.
    Closing remarks
  • Earl again reiterated he will send updates as he gets them to keep the BOD abreast of updates.
  • The board thanked Earl for stepping up and taking on role of President.

Adjournment
Motion by Mark to adjourn at 7:26
Second to motion by Hugh
Minutes prepared by HOA BOD Secretary, Karen Watson
Motion 8.12.25 to approve minutes as corrected by Mike Truelove
Second to motion 8.12.25 by Danny Creech

Enhancement Meeting Minutes August 2, 2025

Iris gave the treasurer report – In July we spent 240, and our balance is 14,233.73.

Crystal thanked different members of the committee for projects that they have completed. (Swing on pier, water hose and timer for palm tree and umbrella purchase and installation at the pool)

Do we want to donate $500 for the pin fish tournament? It is suggested that if we give him the money, he turns in the receipts and we pay him the money. We will donate up to $500 for receipts turned in for supplies purchased,

The weeds in the swingset area have been sprayed. Danny will rake the mulch in the swingset area to go under the swings.

Rob Baker is making the banners to advertise the banquet. Mark and Chris will hang them up when they are done.

The cut off date for sponsorships is August 24th so that we can get the banner made.

Karen will help Cornhole tournament Saturday, August 30th at 7:00. The age is 15 years and older. There will be 2 food trucks that day. The cost to play will be $10. The money collected will be used to purchase the trophies and any other expenses.

Ginnie talked about fans for the shelter – We are going to continue to investigate and will decide when we get more information. We are going to check into a heat and fan combo.

Ginnie talked about lights at the front entrance. Ginnie and Mark are going to investigate more to help us in making a decision.

Annette talked about adding more borders at the front around the palm trees. We will revisit this when we decide about the lights at the front.

Earl will get the large tent for the enhancement banquet. Others will bring tents that they have to cover other areas where they are needed.

Louis and Susan will still house the prize donations.

Jeff talked about adding privacy fence around electrical box. The cost of materials for this project will be around $1,200. Jeff will call 811 closer to fall to get them to mark where electrical wire is so that we will be able to dig to build.

We will sell old umbrellas at the pool party next weekend. They will be $25 for a whole umbrella or $20 for ones w/o poles.

Shelly talked about adding a dog park. We decided this is a great idea but there is really nowhere to put it.

Crystal brought up replacing the pickle ball net. We had a lot of discussion about this and will revisit it later. Crystal and Nel will clean out the supply box while we are on vacation in September to get rid of broken supplies.

Next meeting September 6th for follow up from the banquet.

Enhancement Committee Minute June 21, 2025

We discussed that the swing on the pier is broken, Joni motioned that we replace the
swing and Louis seconded it. We voted to replace the swing. Louis and Marty will check on
prices of swings.

The palm tree has been removed and the new one planted. It needs to be watered twice a
week during the summer months for an hour each time. We need to purchase a timer and
hose for this, Marty volunteered to get these items and set it up.

The playground border estimate from Gene is $1,500. Danny Creech had investigated it
and talked about making it handicap accessible, We voted to table this project at this time.
We have $14,571 is the current balance after buying the umbrellas and palm tree.

Enhancement Banquet:


Food is taken care of. We are using Moores Barbeque. Karen will ask the community for
desserts.

Karen reviewed the process for selling tickets.

The date has to be changed on the announcement banner. There are 3 banners that will
be placed around the park. Louis will get the dates updated and Mark and Chris will hang
the banners.

Crystal is getting the sponsor banner made for free and it will be hung the day of the
banquet.

Raffle prizes will be sold throughout the ticket sale time. We voted for the prize to be $500.
Committee members are asked to donate a $50 prize for the auction. Crystal will post on
FB to get more items from the community.

Reverse drawing – Every 25th ticket wins a prize and the first ticket drawn wins a prize. The
last 5 tickets have the option to split the prize ($1,000). You have to be present to win.

50/50 raffle tickets will be sold the day of the banquet.

Tents for food, etc. Louis will talk to Earl about getting the big tent for the food. We also
need to have 2 tents for check in and Marty for selling 50/50 tickets.

Set up will be Sunday morning at 11:00. Danny will be the lead for set up. The rest of the
committee will help with set up. The whole committee will help with clean up.

Karen will lead picking up auction prizes from Louis’s house and setting them up at the
shelter. Other members will help.

Entrance table for additional ticket sales. 4:30-5:30 – Ginnie and Annette/5:30-6:30
Shannon and Shelley

Take up tickets at the food table. 4:30-5:30 – Crystal and Nel/5:30-6:30 – Iris and Lynn
(Karen will ask her)

Crystal will ask volunteers for packing leftover food and selling this food. 6:30 – 7:30

Auction Assistance:
Auction Tally – Crystal/Nel
Assist Auctioneer – Karen/Nel

Louis will still make announcements and welcome everyone to the event. Then we will
hold drawings and auction.

Karen will rope off designated areas.

When you sell tickets, send Crystal and Iris a picture of your sales sheet.
Pinfish tournament will be on August 16th.

We will have the cornhole tournament on the Saturday before the banquet.

We will meet again on August 2, 2025

HOA BOD Meeting June 19, 2025

Members Present:  Mark Casey, Danny Creech, Louis Clark, Hugh Kennedy, Mike Truelove, Karen Watson, Penny Witherington

Members Absent:  None

Managing Agent Present:  Tracy McKee 

Meeting called to order at 4:45 pm by Louis.

Election of Officers:

  • President:  Louis Clark nominated by Mike, second by Mark. Unanimous approval
  • Vice Pres: Mike Truelove nominated by Hugh, second by Mark. Unanimous approval
  • Treasurer:  Penny Witherington nominated by Karen Watson, second by Louise. Unanimous approval.
  • Secretary:  Karen Watson nominated by Mark, second by Mike. Unanimous approval

Minutes

Minutes are uploaded to the Goose Creek website. Each website change incurs a fee, therefore Tracy posts items once a month.

 Road Maintenance Discussion and How to Fund

  • Predicted roads in the complex will need repair and repaving in 3-5 years. Lynn Everett with Everett Grading presented information at the annual June 6 meeting. Cost estimates $400,000-$450,000 with the costs rising each year. 
  • Previous road maintenance: per the Jan 31, 2015, and June 6, 2015, BOD and Homeowners meeting minutes cutting, patching, and resealing the roads were in progress by Onslow Paving. 
  • The BOD recently reduced HOA dues from $1800 to $1300 a year beginning in 2026 due to taxes now being the responsibility of the homeowner and not HOA. Suggestion from a homeowner at the annual HOA meeting to raise the HOA dues $100 or more a year and put the extra in a road maintenance fund. 
  • BOD discussed the pros and cons of raising HOA dues back to $18000, compromising with an amount in between $1300-$1800 vs accessing homeowners a $3000 or more fee when the time for repairs arrives. If dues were raised it was agreed these should be put in a fund earmarked for Road Repairs. 
  • Several homeowners have spoken to the Managing Agent and board members and expressed their preference in paying a little more each year and others have expressed they do not want to pay higher dues.    
  • If dues are raised several homeowners have asked for prior notice to budget accordingly.
  • All agreed the water drainage issues need to be repaired prior to any road work beginning. 
  • Consensus of BOD to gather quotes,  a plan for what is needed, predicted costs, time frame project would be anticipated to start, how to pay and communicate the information to homeowners for their input. 

Water Drainage Issue

  • Areas on Goose Creek Blvd and Blue Goose Lane consistently have drainage issues.
  • Water cannot drain into Goose Creek. Water is to drain in the wooded wetland area at the end of Blue Goose Lane to the left of the waterfront and doublewides by the shelter. 
  • Quotes are needed for this work.
  • Remember all companies hired for work in GCL must have liability insurance.  

Action Item(s):  

  1. Tracy to obtain quotes for drainage work from Corbett Clearing and Demolition, Sunland Builders and Garrison Grading and will ensure each company is shown the trouble areas throughout the park. 
  2. Mark to obtain quote from Mikey Lancaster and ensure he is shown the trouble areas throughout the park. 
  3. The BOD will reconvene to discuss when the quotes are received. 

Road Clearance

  • The roads are common areas in the complex.  To prevent damage to boat tops and vehicles, homeowners should keep trees trimmed so they are not hanging over or protruding into the roads. 

Adjournment

Motion by Mark to adjourn at 5:53
Second to motion by Karen
Minutes prepared by Karen Watson

 

GCL Annual HOA Mtg June 7, 2025

Saturday

June 7, 2025

GCL Annual HOA Mtg.

The meeting was called to order by President Louis Clark.

Members present were: Earl Bunting, Hugh Kennedy, Mike Truelove, Diana Tyndall, Mark Casey, and Tracy McKee(MA) and Penny Wetherington  was absent.

Louis recognized any new homeowners that were present. Ken Banks was here to share the financial statement and the budget with the homeowners. 

All the candidates running for a seat on the board gave speeches:

Hugh Kenedy, Diana Tyndall, Mike Truelove, Karen Watson and Danny Creech. After the candidates spoke, everyone was asked to turn in their ballots so the committee could count them. 

Managers Update:

  • Homeowners were reminded all dues were to be in by July 1 or there would be a 5% late fee. 
  • Boat & trailer stickers & boat parking.
  • Be sure all trash was in trash bags in the cans and the wheels towards your trailer.
  • Please pick up cigarette butts. 
  • Please adhere to the speed limit & stop at all stop signs.
  • Pets should be on a leash at all times when not on your lot.
  • Remind all your quests to follow the rules.
  • Be sure your kids are following the rules.

NO TAILGATING when coming into the park.

Crystal Casey gave an update on the projects the Enhancement Com. Has been working on:

  • Repair shelter curtains
  • Pool chairs & lounge chairs
  • Lighting
  • Planters
  • Flagpole repair
  • Picnic tables

The Enhancement Banquet will be August 31. If you want to  donate a gift, it needs to be  least $50.

Old Business:

Louis shared information about the new property tax change.

Lynn Everette was asked to speak about the paving of the roads in the park. He shared by the time it would need to be done, (approx. 4-5 yrs.) the cost could be as much as $400,000 – $450,000. There was some discussion by homeowners about leaving the dues at $1800 and put the excess money in a special fund for “Roads Only”

  • New Business:

George Kivett spoke on the growing population of Carteret Co. and that in the future it will affect our community also.

Louis recognized Earl for his time and service on the board.

The votes having been counted resulted in a “tie” for the first time ever in the history of our community, the board exchanged ideas and moved forward with their  decision. The new board members are:

  • Mike Truelove
  • Hugh Kennedy
  • Diana Tyndall
  • Karen Watson
  • At this time a motion was made and seconded to adjourn the meeting.

Secretary
Diana Tyndall  

HOA BOD Meeting June 10, 2025

Members Present: Mark Casey, Louis Clark, Hugh Kennedy, Mike Truelove, Karen Watson, Penny Witherington

Managing Agent Present: Tracy McKee

Meeting called to order at 4:39 pm by Louis.

Discussion on June 7, 2025, Annual Board Meeting Election Results:

  • 4 th BOD position ended in a tie vote. This had never occurred in the past and there are no determining rules in the JTA or By-Laws on how this should be handled.
  • Sitting board discussed several ideas and decided that because one of the candidates was an incumbent and was not defeated that candidate would remain on the board.
  • Some homeowner’s upset about how tie was broken, other homeowners supported the board’s decision
  • Chair, Louis Clark, consulted attorney for input. Our Attorney provided 2 General Statues: GS 55A-8-05 and GS 47F-3-108 and discussed both at length.
  • Attorney advised:
    • o GS 55A-8-05 supports the decision for the incumbent to remain in office since the seat was not filled in the election due to the tie vote.
    •  Re-vote the seat by applying Roberts Rules of Order per G.S. 47F-3-108 of the NC Planned Community Act.
  • The boards tie breaking decision did not violate any rules, however after discussion the current board members feel it best to allow homeowners to vote breaking the tie as Article II, Section 2 of the By-Laws indicate the BOD will be elected by the homeowners.

Motion for revote made by Mark
Second to motion by Hugh
Unanimous approval

Candidate Determination
Managing Agent was tasked with reaching out to candidates that tied for the 4th position:

  • Explain how original tie was decided
  • Explain board feels a revote is in best interest of community
  • Inquire if they still with to be considered
  • Deadline for decision is June 12 at 5 pm Managing Agent will notify BOD of each candidate’s decision If both candidates wish to continue to be considered the revote process below will be followed. If only one candidate wishes to be considered that candidate will assume the 4th position. If neither candidate wishes to be considered the BOD will reconvene to determine next steps for filling the position.

Revote Process

  • Managing Agent will email and text ballots and instructions to all homeowners June 11 (after candidates have confirmed their decision to be considered). Discussion was made on snail mail and due to the high cost and slow turnaround the consensus of the board was not this route.
  • Managing Agent will post on Facebook regarding the revote and ask if anyone has not received a ballot via email or text to let her know. • Homeowners have until June 18th at 5 pm to return their ballots to the Managing Agent via email, text, office, or office drop box.
  • Managing Agent will retain a copy of all ballots regardless of how they were returned.

Meeting adjourned at 5:43 pm

Enhancement Committee Minutes June 6, 2025

Iris gave the treasurer’s report. We have $18,747.00 in our account currently.

Crystal:

  • Palm Tree removal quote – $200 to cut down and remove. $400 to remove and dig up and make it look presentable. It will cost approximately $574 to purchase and install a new tree. Hal made a motion to get rid of the old tree and replace it with a new tree of the same height…so roughly $1000 for everything. We voted to remove the old tree and replace it with one of the same height.
  • Banquet food quotes: GC (13.99/person), Smithfield (14.00/person), Fat Fellas (12.00/person). Danny Creech made a motion that we get a quote from Moores Barbeque. It was seconded…We voted and Karen is getting a quote. Mark made a motion that if Moores doesn’t work out, we go with Fat Fellas. It was seconded. This motion passed. We will vote between Moores and Fat Fellas once Karen gets the quote from Moores. She will send out an email for us to vote.
  • There was discussion on getting a quote to replace or paint the roof of the playground equipment. Crystal will get a quote.
  • Gene was unable to give a quote for finishing the border around the swings at the playground because he couldn’t get pricing for the materials needed. Danny Creech is going to price using PVC pipes or other material to finish the border around the swings. • Ginnie is going to check the lights that we have for decorating the front entrance to make sure that they are what we need.
  • Thank you to Mark and Chris for installing speakers at the shelter.

Marty:

  • It will cost $1000 to get a stationary train with 3 cars and a locomotive. Then there was discussion about putting another boat to make it look coastal. Commercial equipment cost – Train Caboose – $1972. This project was tabled until a further time. We need to finish the border around swings before we make a decision about another piece of equipment.

Ginnie:

  • Discussed design for replacing lattice that is around the electrical box at the front entrance. Chris and Mark are going to look into this project.
  • Discussed sun shades for the pool. She has seen these at Star Hill pool. She talked to someone at Star Hill to get information about these shades.

Umbrellas for pool:

  • Louis got a quote and it is $415 for push up and $425 for crank up. There is no warranty on these umbrellas but they will fix ribs for $50/person.
  • Lynn has a quote from Midtown Umbrellas. These have fiber glass poles and aluminum ribs. The material is terrylass. Free return if you don’t like them. 10 year limited warranty.These umbrellas are $299.
  • Hal made a motion to purchase the umbrellas from Morehead for $425 each. Chris seconded this motion. It was voted on and it passed. We will purchase 7 of these umbrellas. We will meet again on August 2 at 9:00.

Enhancement Meeting Minutes May 3, 2025


May 3, 2025

Enhancement Committee Meeting

Crystal called the meeting to order.

  • Crystal thanked Hal and Joni for beautifying the plants at the front.
  • Iris gave a treasurer’s report – We now have 21,719.00 in our account. We switched
    the account to First Citizens. We are required to keep at least 5,000.00 in the
    account.
  • Louis gave a report on commercial grade umbrellas that he found out about. They
    cost 443.00/umbrella. Jeff Booth asked if we could speak to someone that has
    bought one of the umbrellas and how they hold up or look at reviews. Lynn is going
    to check out prices at other companies before we make a decision. We will vote
    using email after Lynn gets prices.
  • Tracy got prices on palm trees at Coastal Mulch. They are 374.00 each and 200.00 to
    install. Do we want to replace the palm tree at the pool? Tracy is going to find out if
    they will take down and remove the old one then we will decide what to do by voting
    through email.
  • Ginnie – She gave a report about lattice at the front around the electrical box. She is
    suggesting build a frame around it and then adding lattice to the frame. Mark is going
    to check on things and we will discuss again. Then she talked about lighting at the
    front at the palm trees. She suggested spot lights instead of lights wrapped around
    the tree trunks. She is going to check out prices and get back with us. Next she
    talked about purchasing a picnic table for the front. The cost of a table at Seacoast
    in Morehead would be 1,049.62. Louis made a motion to purchase the table. (Ginnie
    gave 2 more quotes that were over 1,500.) Marty asked would we want to get 2
    tables for that price. Louis changed his motion to purchase 2 tables. It was voted on
    and passed. We will purchase 2 tables. Marty and Ginnie will take care of getting
    these 2 tables.
  • Tracy talked about the mulch at the playground. Do we want to add border around
    the mulch and/or mats for under the swings? We will no add mats. We will
    periodically rake to make sure that the mulch is under the swings. Tracy is going to
    get a quote for adding border to this area. (The man was not interested in adding our
    border.) Crystal is going to check with Gene Stancil to see if he wants to do the
    border project. She also talked about boards at horseshoe area. Jeff Booth and
    Mark will tear up boards and get sand to add to the area?
  • Mark gave a report about speakers and microphone for shelter area. He has
    researched online to get ideas and prices. All of the prices were around 1,000.
    dollars for 4 to 6 speakers. Louis said that this is an enhancement and HOA project.
    We need to make sure that we get something that will last in the coastal weather.
    Louis made a motion that we spend 2,000. total on this project and to have it in
    place by June 7th. (1,000./account) This motion was approved.
  • Catering quotes: Lynn said we can’t afford McCalls. Jerry got a quote from
    Smithfield Chicken. It would be 5,605. or 12.99/person based on 400 people.
    Crystal go a quote from Golden Coral in Jacksonville. The price was 10.00/person or
    4,000. for 400 people. Servers are 18$ an hour. (We will decide if we want to serve or
    have them serve.)
  • Marty gave an update from Lynn Everette for making a train with barrels for the
    playground. He doesn’t have a price yet but he is going to get the price and we will
    vote on it.
  • Food Trucks: Charburger food truck and Sunset Slush Italian Ice and ice cream truck
    will be here on Saturday July 5th before and after the golf cart parade and Saturday
    August 30th before/during the cornhole tournament. Dirty Tacos and Mas will be
    here Saturday July 26th for Andy and Oneida. Louis is going to check on getting a
    seafood truck for Memorial Day weekend.
  • It was decided that we will only sell 50/50 tickets to go along with the Enhancement
    Banquet…not on other holiday weekends.
  • Crystal thanked Mike Truelove for purchasing the flags for the front.
  • We are not going to schedule a meeting for June right now. We will have one early in
    July.

Enhancement-Meeting. March 29, 2025


3/29/25

Louis called the meeting to order.

We nominated new officers for the new year. Crystal Casey nominated and elected as chairman.
Karen Watson is going to serve as co-chair.
Iris Collins nominated and elected as treasurer.
Nel Whaley nominated and elected as secretary.
Louis gave a treasurer report: Checking account balance:24,814.53
Louis turned the meeting over to Crystal.
Karen created a spreadsheet to show past projects and money spent. Karen is going to continue to update this sheet as new projects are done.
New Business:
Mark: Update on wireless speakers and microphone for the shelter. He is continuing to research and search for options. We would like to try to get something installed before the Homeowners Meeting on the first Saturday in June.

Picnic table at the waterfront. We would like to purchase another one. Ginnie will find out cost for purchasing another table.

Pool furniture: Louis suggest purchasing 10 more loungers for the pool. He is going to contact the company in Morehead and check on the cost for ten and get back to the committee by email.

Tarps for the pool. Karen gave an update. Tarps that are durable enough to withstand wind at the pool are very expensive. For now, we are going to continue to replace umbrellas as they break.

Playground Equipment: Karen researched equipment that would be appropriate for toddler aged children and gave an update. We had discussion about types of equipment that would be good. Marty is going to talk to Lynn Everette about making something like the train he made for his grandchild that would be stable on the playground. A motion was made and passed that pending what Marty finds out about the train, Karen will look further into equipment she was researching. Annette Creech suggested we get new balls for the ball court. Louis suggested that we let people bring their own basketballs. Karen will check on the condition of the pickle balls.

Front Decorations: Cindy Long is stepping down from decorating the front/entrance area. We will look for someone to take this job over. Ginnie is going to look into getting new permanent lights for this area. We discussed community day to decorate for the different holidays.

Changing table for the bathroom. It has been purchased and Jerry is going to install it today.

Palm tree at the pool is dead. We discussed what to do about removing it. Karen made a motion to saw it off close to the ground and put rocks to cover up the stump. It was passed. Jerry will saw it down. Mike will talk to the board to get their approval.

Tracy talked to Ginnie about painting a pole at the waterfront. Ginnie researched this project and gave an estimate for completing the project. Her max price is 460$. (Depending on the time it takes her to complete the project.) After discussion, we decided that this is probably a HOA project.

Marty replaced water hoses and was paid for them. Louis will reimburse the account, with enhancement check, that paid Marty for the hoses.

Tracy talked about flag replacement. Mike Truelove will get 2 replacement flags.

Tracy discussed the AED machine. We have one at the pool. It needs to be checked to see if it works properly and getting a more secure storage box for it. Jerry is going to check out the AED and on replacing the box with a weather proof and insulated box. He will let the committee know his findings.

50/50 tickets: Do we want to try to sell at different events/holidays? We tabled this discussion to the next meeting. We also discussed selling 50/50 tickets along with food tickets. We decided to only sell them the day of the banquet.

Food Trucks on Holiday Weekends: We discussed if we want to book trucks for these weekends. We will see if Crystal will arrange for them to come on these weekends. Pam may have contact for the burger truck.

Banquet Information:

We will add lemonade, water and sweeteners to the menu.

We will start looking for places to provide food and prices for food. We need to make sure they bring all the help that is needed to serve on the day. Jerry talked to Smithfield’s chicken about pricing. (He is going to get more information from them.) Lynn Head is going to contact McCalls in Goldsboro for pricing. Kenny has approached Crystal about cooking for the banquet again. Crystal is going to check with Golden Coral in Jacksonville for pricing.

On tickets…we need to add a line for the number of plates sold with that ticket and a line for the phone number of person that purchases. Karen will design and print tickets for free.

Crystal has talked to someone who will make our banner for free.

Electrical Box at the front: Lattice needs replacing to make it look nicer. Ginnie will look into this job.

Old Business:

Thank you Ginnie for taking care of the sign at the front.

The screens at the shelter have been repaired.

Next meeting is set for May 3rd at 9:00.