May 3, 2025

Enhancement Committee Meeting

Crystal called the meeting to order.

• Crystal thanked Hal and Joni for beautifying the plants at the front.
• Iris gave a treasurer’s report – We now have 21,719.00 in our account. We switched
  the account to First Citizens. We are required to keep at least 5,000.00 in the
  account.
• Louis gave a report on commercial grade umbrellas that he found out about. They
  cost 443.00/umbrella. Jeff Booth asked if we could speak to someone that has
  bought one of the umbrellas and how they hold up or look at reviews. Lynn is going
  to check out prices at other companies before we make a decision. We will vote
  using email after Lynn gets prices.
• Tracy got prices on palm trees at Coastal Mulch. They are 374.00 each and 200.00 to
  install. Do we want to replace the palm tree at the pool? Tracy is going to find out if
  they will take down and remove the old one then we will decide what to do by voting
  through email.
• Ginnie – She gave a report about lattice at the front around the electrical box. She is
  suggesting build a frame around it and then adding lattice to the frame. Mark is going
  to check on things and we will discuss again. Then she talked about lighting at the
  front at the palm trees. She suggested spot lights instead of lights wrapped around
  the tree trunks. She is going to check out prices and get back with us. Next she
  talked about purchasing a picnic table for the front. The cost of a table at Seacoast
  in Morehead would be 1,049.62. Louis made a motion to purchase the table. (Ginnie
  gave 2 more quotes that were over 1,500.) Marty asked would we want to get 2
  tables for that price. Louis changed his motion to purchase 2 tables. It was voted on
  and passed. We will purchase 2 tables. Marty and Ginnie will take care of getting
  these 2 tables.
• Tracy talked about the mulch at the playground. Do we want to add border around
  the mulch and/or mats for under the swings? We will no add mats. We will
  periodically rake to make sure that the mulch is under the swings. Tracy is going to
  get a quote for adding border to this area. (The man was not interested in adding our
  border.) Crystal is going to check with Gene Stancil to see if he wants to do the
  border project. She also talked about boards at horseshoe area. Jeff Booth and
  Mark will tear up boards and get sand to add to the area?
• Mark gave a report about speakers and microphone for shelter area. He has
  researched online to get ideas and prices. All of the prices were around 1,000.
  dollars for 4 to 6 speakers. Louis said that this is an enhancement and HOA project.
  We need to make sure that we get something that will last in the coastal weather.
  Louis made a motion that we spend 2,000. total on this project and to have it in
  place by June 7th. (1,000./account) This motion was approved.
• Catering quotes: Lynn said we can’t afford McCalls. Jerry got a quote from
  Smithfield Chicken. It would be 5,605. or 12.99/person based on 400 people.
  Crystal go a quote from Golden Coral in Jacksonville. The price was 10.00/person or
  4,000. for 400 people. Servers are 18$ an hour. (We will decide if we want to serve or
  have them serve.)
• Marty gave an update from Lynn Everette for making a train with barrels for the
  playground. He doesn’t have a price yet but he is going to get the price and we will
  vote on it.
• Food Trucks: Charburger food truck and Sunset Slush Italian Ice and ice cream truck
  will be here on Saturday July 5th before and after the golf cart parade and Saturday
  August 30th before/during the cornhole tournament. Dirty Tacos and Mas will be
  here Saturday July 26th for Andy and Oneida. Louis is going to check on getting a
  seafood truck for Memorial Day weekend.
• It was decided that we will only sell 50/50 tickets to go along with the Enhancement
  Banquet…not on other holiday weekends.
• Crystal thanked Mike Truelove for purchasing the flags for the front.
• We are not going to schedule a meeting for June right now. We will have one early in
  July.

3/29/25

Louis called the meeting to order.

We nominated new officers for the new year. Crystal Casey nominated and elected as chairman.
Karen Watson is going to serve as co-chair.
Iris Collins nominated and elected as treasurer.
Nel Whaley nominated and elected as secretary.
Louis gave a treasurer report: Checking account balance:24,814.53
Louis turned the meeting over to Crystal.
Karen created a spreadsheet to show past projects and money spent. Karen is going to continue to update this sheet as new projects are done.
New Business:
Mark: Update on wireless speakers and microphone for the shelter. He is continuing to research and search for options. We would like to try to get something installed before the Homeowners Meeting on the first Saturday in June.

Picnic table at the waterfront. We would like to purchase another one. Ginnie will find out cost for purchasing another table.

Pool furniture: Louis suggest purchasing 10 more loungers for the pool. He is going to contact the company in Morehead and check on the cost for ten and get back to the committee by email.

Tarps for the pool. Karen gave an update. Tarps that are durable enough to withstand wind at the pool are very expensive. For now, we are going to continue to replace umbrellas as they break.

Playground Equipment: Karen researched equipment that would be appropriate for toddler aged children and gave an update. We had discussion about types of equipment that would be good. Marty is going to talk to Lynn Everette about making something like the train he made for his grandchild that would be stable on the playground. A motion was made and passed that pending what Marty finds out about the train, Karen will look further into equipment she was researching. Annette Creech suggested we get new balls for the ball court. Louis suggested that we let people bring their own basketballs. Karen will check on the condition of the pickle balls.

Front Decorations: Cindy Long is stepping down from decorating the front/entrance area. We will look for someone to take this job over. Ginnie is going to look into getting new permanent lights for this area. We discussed community day to decorate for the different holidays.

Changing table for the bathroom. It has been purchased and Jerry is going to install it today.

Palm tree at the pool is dead. We discussed what to do about removing it. Karen made a motion to saw it off close to the ground and put rocks to cover up the stump. It was passed. Jerry will saw it down. Mike will talk to the board to get their approval.

Tracy talked to Ginnie about painting a pole at the waterfront. Ginnie researched this project and gave an estimate for completing the project. Her max price is 460$. (Depending on the time it takes her to complete the project.) After discussion, we decided that this is probably a HOA project.

Marty replaced water hoses and was paid for them. Louis will reimburse the account, with enhancement check, that paid Marty for the hoses.

Tracy talked about flag replacement. Mike Truelove will get 2 replacement flags.

Tracy discussed the AED machine. We have one at the pool. It needs to be checked to see if it works properly and getting a more secure storage box for it. Jerry is going to check out the AED and on replacing the box with a weather proof and insulated box. He will let the committee know his findings.

50/50 tickets: Do we want to try to sell at different events/holidays? We tabled this discussion to the next meeting. We also discussed selling 50/50 tickets along with food tickets. We decided to only sell them the day of the banquet.

Food Trucks on Holiday Weekends: We discussed if we want to book trucks for these weekends. We will see if Crystal will arrange for them to come on these weekends. Pam may have contact for the burger truck.

Banquet Information:

We will add lemonade, water and sweeteners to the menu.

We will start looking for places to provide food and prices for food. We need to make sure they bring all the help that is needed to serve on the day. Jerry talked to Smithfield’s chicken about pricing. (He is going to get more information from them.) Lynn Head is going to contact McCalls in Goldsboro for pricing. Kenny has approached Crystal about cooking for the banquet again. Crystal is going to check with Golden Coral in Jacksonville for pricing.

On tickets…we need to add a line for the number of plates sold with that ticket and a line for the phone number of person that purchases. Karen will design and print tickets for free.

Crystal has talked to someone who will make our banner for free.

Electrical Box at the front: Lattice needs replacing to make it look nicer. Ginnie will look into this job.

Old Business:

Thank you Ginnie for taking care of the sign at the front.

The screens at the shelter have been repaired.

Next meeting is set for May 3rd at 9:00.

September 12,2024
GCL BOD Mtg.

The meeting was called to order by Pres. Louis Clark. Members present were:

Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mark Casey, Tracy McKee, MA. Mike Truelove was absent.

The subject of a “hog slat” in the waterfront boardwalk showing signs of “sinking” was brought to the attention of the board. Louis talked with resident Harry Carpenter, whose work is with concrete. Mr. Carpenter shared the different ways the problem could be corrected. After much discussion, bod Earl made a motion to accept the “best” way Mr. Carpenter suggested. Mark seconded it and all were in favor. The work should begin the end of October pending weather and tides.

The meeting was adjourned.

Diana Tyndall
Secretary

June 9, 2024
GCL BOD Conference call

The meeting was called to order by President Louis Clark. Members present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mark Casey and Tracy McKee (MA). Mike Truelove was absent.

It was said we have a “verbal” quote from Bentley Brooks to repair the small boat ramp pier. Robert reported we have $37,450 in reserve, with the trash company reducing our rate $12,000, we have approx.$50,000 in reserve. We have $101,000 balance and $100,000 coming in and a $9,500 deposit.

The campground should begin their repairs after July 4.

Mark asked was this the only fix? It was discussed to get a quote from the man who did our pier. Robert said he would like more quotes as he was reluctant to move forward with the one. Hugh said he would call David Smith to see about a quote. Diana and Earl both agreed we need another quote and one from Justin also. Louis is going to work on getting more quotes.

Hugh questioned the $30,000 for one side and would it be cheaper to do 2 at the same time. Hugh was also concerned if we used aluminum, if a boat was to hit it extremely hard would it damage easily. With this thought on the table Tracy reminded us about the aluminum steps at the waterfront and how bad they look with the barnacles on them.

Louis informed us of the challenge for the swing set from Mike Truelove and family
Of $1,000, and another $500 from another family.

Louis asked if someone would volunteer to get quotes for the swings. Diana and Earl volunteered.

Tracy announced the plumber is coming Thursday to change out valves. Water will be cut off from 10-3. He will do 40 and hold back 10 for emergencies.

The meeting (conference call) was adjourned.

Diana Tyndall
Secretary

June 1,2024
GCL BOD Mtg.
1st Mtg. of 2024-2025 yr.

The meeting was called to order by President Louis Clark. He welcomed new member Mark Casey and congratulated Robert Shumate and himself for maintaining their seats on the board. Members present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike Truelove, Mark Casey and Tracy McKee (MA).

Diana nominated Louis for President. Mark seconded it and all were in favor.
Mike nominated Earl for VP, Robert seconded it, and all were in favor.
Hugh nominated Diana for Secretary, Earl seconded it and all were in favor.
Mark nominated Robert for Treasurer, Mike seconded it, and all were in favor.

A Homeowner asked to close off a short section of street for a party. It was agreed on as long as he OK’ed it with the neighbors.
The minutes were read, and 1 correction was made and then approved. Earl Made a motion to accept the minutes as read and corrected and Hugh seconded it, and all were in favor.

It was reported to the board a cat had done $7000 to a Homeowners upholstery on his boat plus the smell from the neighbor’s septic tank was un- bearable. The Health Dept. had been contacted about the smell. The Homeowner was not moving forward with a tank replacement. The MA had a discussion of septic waste in the yard with the Homeowner.

Mike offered to look into electric bikes and scooters, in-regards to insurance and road usage.

It was also noted, a Homeowner had tubs of cat food on his deck to feed cats with and he doesn’t seem to care what we did. There was discussion to take him to Small Claims Court. Tracy said she would start the process. The Homeowner would get a verbal warning, then a letter and then a $100 fine.

Tracy updated the board about checking on boat trailers for stickers and warnings being given.
The board decided that paying dues by the month would be discontinued and in December all dues will be paid in full. ($900).
Earl made a motion and Robert seconded it and all were in favor.
The mtg. was adjourned.

Diana Tyndall
Secretary

June 1,2024
GCL Homeowners Mtg.

The meeting was called to order by President Louis Clark. Members present were:
Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike Truelove, Mary Rhodes and Tracy McKee, Managing Agent (MA).

Ken Banks, the CPA for the HOA was here today to share and explain the budget and entertain questions the homeowners might have. Robert Shumate the HOA Treasurer shared some financial matters also.

The candidates running for a position on the board were to speak. They were Timmy Croom, Mark Casey, Louis Clark, Robert Shumate and Melissa Robertson who was not in attendance due to a previous engagement. Louis asked were there any nominations from the floor, as there were none a motion was made and seconded and all were in favor to close the nominations.

Mike Truelove, an Enhancement Com. Member and BOD Representative gave an update on the pool furniture and appointed $$ for the pool repairs.

Louis gave an additional update of the $11,000 balance for the Enhancement Com.
Tracy (MA), updated Homeowners on getting dues in, stickers on golf carts and boat trailers.
Earl and Louis updated information on the gate and e-mails.

Tracy emphasized the importance of picking up behind your dogs. If you see someone who doesn’t, you need to report it to Tracy. She also informed the Homeowners that cats can be unleashed in your yard: out of your yard they MUST be on a leash. She also shared If you feed a cat for more than 72 hrs. it becomes YOUR cat, and you are responsible for any damage it imposes. It was noted we can set traps and call animal control.

Louis opened the floor for “OLD” business and no one came forward.

“NEW” Business:

Someone asked if dues could be collected on automatic draft. It was noted if we were able to pay online you might have a $3 fee.

There were concerns about the water being cut off if you are gone for more than 3 days. Louis informed the Homeowners this rule is no longer in effect, BUT it is recommended to cut it off in the event there was a leak and the water was not cut off that the Homeowner would be responsible for a certain amount of the water leaked. Homeowners asked about water meters and concerns of the residents that “live in here” using more water. Earl explained why waters meters are not feasible.

Homeowners also asked about broken meter lids.

A Homeowner expressed concern about the condition of the road outside the gate. They were informed it is the responsibility of the campground.

The votes were counted for the candidate running for positions on the board.

Melissa Roberson-12
Timmy Croom-48
Mark Casey145
Louis Clark133
Robert Shumate138

Louis thanked Timmy and Melissa for running and thanked Mary Rhodes. It was noted that the Taco truck would be here June 29.

It was reported that replacement of the swings will need to meet regulation and codes due to the number of homes in our park.

The garbage pickup fee has been reduced $1000 per month beginning this past April.

Louis announced the Enhancement com. will meet tomorrow June 2 at 10 AM.

It was noted that electric scooters are NOT allowed in the park and no gas golf carts.

The board was asked to revisit electric bikes and scooters.

A motion was made and seconded and all were in favor to adjourne.

Diana Tyndall
Secretary