4-19-2025
GCL BOD Mtg.

The meeting was called to order by President Louis Clark. Members present were: Earl Bunting, Hugh Kennedy, Mike Truelove, Mark Casey, Diana Tyndall, Penny Wetherington(new member) and Tracy McKee, MA.

The purpose of the meeting is to explain the new “tax appraisal” as the appraiser explained it to Louis, Earl and Tracy. Earl made a motion-

As of December 2025 to change the dues to $1300 a year. Mark seconded it. There was some discussion. All were in favor and the motion was approved.

There was some discussion on the subject of regular concrete versus pavers in regards to water run off. It was noted there is water standing in the streets in some places after heavy rains. Water only runs off pavers if they have sand in between them and not cement. As of now there is “no limit” on pervious concrete and 1350 sq. ft. of regular concrete is allowed. Hugh made a motion to keep the limit of 1350 sq. ft. of regular concrete and a homeowner can have up to 360 sq. ft. of pervious concrete or pavers as approved by the Manager. Earl seconded it and all were in favor.

Mark made a motion to eliminate the 32 ft of concrete across the front of the trailer from the current rule. Hugh seconded it and all were in favor.

Louis welcomed our new board member Penny Wetherington.

The meeting was adjourned.

Diana Tyndall
Secretary

March 15, 2025
GCL BOD Mtg.

The meeting was called to order by President Louis Clark. Members present were : Earl Bunting, Mark Casey, Hugh Kennedy, Mike Truelove, Diana Tyndall and Tracy McKee, Managing Agent. Robert Shumate (board member) was not present due to resigning from the board as he sold his property. Ken Banks, the HOA CPA was here to help create the new budget for the 2025-2026 year. Diana made a motion to approve the new budget for the 2025-2026 yr. Hugh Kennedy seconded it and all were in favor. The budget for the 2025-2026 yr. was approved.

Upon Roberts resignation from the board, the board was left to appoint someone to the board for the balance of Roberts term till 6-2026. After some discussion the board selected Penny Wetherington to fill the seat. Earl made a motion to accept Penny as our new member to sit on the board for the balance of Roberts term (6-2026). Mike Truelove seconded it and all were in favor.

It was also noted that nominations for the 2025-2027 yr. HOA need to be turned into Tracy by April 27, 2025 at 5:00 PM. There are 4 seats to be filled.

Louis updated the board on some legal issues the board is pursuing, and some concerns of some homeowners.

Louis spoke with Harry Carpenter (a resident) about the repair of a hog slat at the boardwalk. Harry said we may have to repair more than we thought, but with further conversation he thinks we can move forward with a bit more money and we should be good.

Tracy informed the board she is sending letters to homeowners concerning upkeep on their property and that they needed to be in compliance with all the rules.

There was discussion about mobile home movers, large equipment movers and barn movers leaving ruts in other peoples yards when said things are being moved. Earl made a motion- That movers put down plywood when moving mobile homes/large equipment/barns for the protection of other homeowners property. Any damage done would be the responsibility of the homeowner moving things. Management needs to be notified when moving large structures and equipment in case gate preparations are needed. Notifications to the manager should be 48 hrs. in advance.

The meeting was adjourned.

Diana Tyndall
Secretary

GCL BOD MTG>
August 10,2024

The meeting was called to order by Pres. Louis Clark. Members Present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike
Truelove, Mark Casey and Tracy McKee, MA. The minutes from the Homeowners meeting were approved and all were in favor. The minutes
from the 1st 2024-2025 BOD Mtg. were approved after the spelling correction for the name Truelove was noted and all were in favor. The
minutes from the conference call were reviewed and a correction was made on a monetary amount to $950.00. all were in favor.

Boat ramp:
Louis passed out quotes from contractors for replacing the boat ramp pier.Harry Lee Carpenter spoke with Louis about some additional supports for what is already there with a price of approximately $5000. There wasdiscussion about the work from Harry Carpenter. Earl Made a motion to move forward with the no more than $5000(approx..) bid from Harry Carpenter, Hugh seconded it and all were in favor.

Louis noted that there is $10,670 in the Swing set fund.

Grass Watering:
Earl made a motion to change the watering grass rule to: “3 times a week at the owner’s discretion”. The hours: “before 11 AM and after 4 PM” will remain the same. If the resident has an irrigation system you need to have a rain sensor or be sure it is not watering when it rains. Robert seconded it. 5 were in favor and 1 opposed.

Electric Scooters:
****NC guidelines require a helmet, 16 yrs. of age and a driver license or ID, the vehicle must be registered with the DMV.****

Scooters(electric) are ok to have-must be 16, wear a helmet, and have a driver’s license, insurance and a GCL sticker.

Mark made the motion to accept the above guidelines and Mike seconded it and all were in favor.

Electric bikes have to follow the rules: stop at all stop signs.

Work on the JTA by our lawyer is ongoing and should be ready for the board to review.

Tracy (MA) reported the dues were coming in.

The meeting was adjourned.

Diana Tyndall
Secretary

September 12,2024
GCL BOD Mtg.

The meeting was called to order by Pres. Louis Clark. Members present were:

Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mark Casey, Tracy McKee, MA. Mike Truelove was absent.

The subject of a “hog slat” in the waterfront boardwalk showing signs of “sinking” was brought to the attention of the board. Louis talked with resident Harry Carpenter, whose work is with concrete. Mr. Carpenter shared the different ways the problem could be corrected. After much discussion, bod Earl made a motion to accept the “best” way Mr. Carpenter suggested. Mark seconded it and all were in favor. The work should begin the end of October pending weather and tides.

The meeting was adjourned.

Diana Tyndall
Secretary

June 9, 2024
GCL BOD Conference call

The meeting was called to order by President Louis Clark. Members present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mark Casey and Tracy McKee (MA). Mike Truelove was absent.

It was said we have a “verbal” quote from Bentley Brooks to repair the small boat ramp pier. Robert reported we have $37,450 in reserve, with the trash company reducing our rate $12,000, we have approx.$50,000 in reserve. We have $101,000 balance and $100,000 coming in and a $9,500 deposit.

The campground should begin their repairs after July 4.

Mark asked was this the only fix? It was discussed to get a quote from the man who did our pier. Robert said he would like more quotes as he was reluctant to move forward with the one. Hugh said he would call David Smith to see about a quote. Diana and Earl both agreed we need another quote and one from Justin also. Louis is going to work on getting more quotes.

Hugh questioned the $30,000 for one side and would it be cheaper to do 2 at the same time. Hugh was also concerned if we used aluminum, if a boat was to hit it extremely hard would it damage easily. With this thought on the table Tracy reminded us about the aluminum steps at the waterfront and how bad they look with the barnacles on them.

Louis informed us of the challenge for the swing set from Mike Truelove and family
Of $1,000, and another $500 from another family.

Louis asked if someone would volunteer to get quotes for the swings. Diana and Earl volunteered.

Tracy announced the plumber is coming Thursday to change out valves. Water will be cut off from 10-3. He will do 40 and hold back 10 for emergencies.

The meeting (conference call) was adjourned.

Diana Tyndall
Secretary

June 1,2024
GCL BOD Mtg.
1st Mtg. of 2024-2025 yr.

The meeting was called to order by President Louis Clark. He welcomed new member Mark Casey and congratulated Robert Shumate and himself for maintaining their seats on the board. Members present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike Truelove, Mark Casey and Tracy McKee (MA).

Diana nominated Louis for President. Mark seconded it and all were in favor.
Mike nominated Earl for VP, Robert seconded it, and all were in favor.
Hugh nominated Diana for Secretary, Earl seconded it and all were in favor.
Mark nominated Robert for Treasurer, Mike seconded it, and all were in favor.

A Homeowner asked to close off a short section of street for a party. It was agreed on as long as he OK’ed it with the neighbors.
The minutes were read, and 1 correction was made and then approved. Earl Made a motion to accept the minutes as read and corrected and Hugh seconded it, and all were in favor.

It was reported to the board a cat had done $7000 to a Homeowners upholstery on his boat plus the smell from the neighbor’s septic tank was un- bearable. The Health Dept. had been contacted about the smell. The Homeowner was not moving forward with a tank replacement. The MA had a discussion of septic waste in the yard with the Homeowner.

Mike offered to look into electric bikes and scooters, in-regards to insurance and road usage.

It was also noted, a Homeowner had tubs of cat food on his deck to feed cats with and he doesn’t seem to care what we did. There was discussion to take him to Small Claims Court. Tracy said she would start the process. The Homeowner would get a verbal warning, then a letter and then a $100 fine.

Tracy updated the board about checking on boat trailers for stickers and warnings being given.
The board decided that paying dues by the month would be discontinued and in December all dues will be paid in full. ($900).
Earl made a motion and Robert seconded it and all were in favor.
The mtg. was adjourned.

Diana Tyndall
Secretary

June 1,2024
GCL Homeowners Mtg.

The meeting was called to order by President Louis Clark. Members present were:
Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike Truelove, Mary Rhodes and Tracy McKee, Managing Agent (MA).

Ken Banks, the CPA for the HOA was here today to share and explain the budget and entertain questions the homeowners might have. Robert Shumate the HOA Treasurer shared some financial matters also.

The candidates running for a position on the board were to speak. They were Timmy Croom, Mark Casey, Louis Clark, Robert Shumate and Melissa Robertson who was not in attendance due to a previous engagement. Louis asked were there any nominations from the floor, as there were none a motion was made and seconded and all were in favor to close the nominations.

Mike Truelove, an Enhancement Com. Member and BOD Representative gave an update on the pool furniture and appointed $$ for the pool repairs.

Louis gave an additional update of the $11,000 balance for the Enhancement Com.
Tracy (MA), updated Homeowners on getting dues in, stickers on golf carts and boat trailers.
Earl and Louis updated information on the gate and e-mails.

Tracy emphasized the importance of picking up behind your dogs. If you see someone who doesn’t, you need to report it to Tracy. She also informed the Homeowners that cats can be unleashed in your yard: out of your yard they MUST be on a leash. She also shared If you feed a cat for more than 72 hrs. it becomes YOUR cat, and you are responsible for any damage it imposes. It was noted we can set traps and call animal control.

Louis opened the floor for “OLD” business and no one came forward.

“NEW” Business:

Someone asked if dues could be collected on automatic draft. It was noted if we were able to pay online you might have a $3 fee.

There were concerns about the water being cut off if you are gone for more than 3 days. Louis informed the Homeowners this rule is no longer in effect, BUT it is recommended to cut it off in the event there was a leak and the water was not cut off that the Homeowner would be responsible for a certain amount of the water leaked. Homeowners asked about water meters and concerns of the residents that “live in here” using more water. Earl explained why waters meters are not feasible.

Homeowners also asked about broken meter lids.

A Homeowner expressed concern about the condition of the road outside the gate. They were informed it is the responsibility of the campground.

The votes were counted for the candidate running for positions on the board.

Melissa Roberson-12
Timmy Croom-48
Mark Casey145
Louis Clark133
Robert Shumate138

Louis thanked Timmy and Melissa for running and thanked Mary Rhodes. It was noted that the Taco truck would be here June 29.

It was reported that replacement of the swings will need to meet regulation and codes due to the number of homes in our park.

The garbage pickup fee has been reduced $1000 per month beginning this past April.

Louis announced the Enhancement com. will meet tomorrow June 2 at 10 AM.

It was noted that electric scooters are NOT allowed in the park and no gas golf carts.

The board was asked to revisit electric bikes and scooters.

A motion was made and seconded and all were in favor to adjourne.

Diana Tyndall
Secretary

March 25, 2023
GCL BOD Mtg.

The mtg. was called to order by President Louis Clark.
Members present were:
Earl Bunting
Robert Shumate
Mary Rhodes
Hugh Kennedy
Diana Tyndall
Mike Truelove (by phone)
MB Carlyle – Managing Agent

Ken Banks (HOA CPA) was here to oversee the creation of the budget for the physical yr. 2023-2024.
With discussion on the 2022-2023 budget and the upcoming year the board approved
the budget for the 2023-2024 year. Earl Bunting made a motion to accept the budget for the
2023-2024 year, Robert Shumate seconded it and all were in favor.

The Enhancement Committee submitted plans to purchase a 12×24 building at the pool (with
white hardy board). Earl Bunting made a motion to approve the purchase. Mary Rhodes
seconded it and all were in favor.

Due to the unexpected pool repair and security measures, Homeowners will be assessed $100
immediately due 7-1-2023.

The board asked the Managing Agent that a monthly statement be sent to the Board.
With the intention to improve our security, fixing the gate with a license plate reader, 4
cameras at the pool, 3 cameras at the shelter and 2 cameras on the pier (1 @ the cleaning
station & 1 @ the end of the pier) at a cost of $7500 will be purchased. Robert Shumate made a
motion to accept the purchase, Hugh Kennedy seconded it and all were in favor.

The Enhancement Com. presented plans for a wall at the pool end of the shelter. It would have
double doors facing the pool, a gas fireplace and a TV placed in an enclosure (weather
protection and security) plus for the fire regulations, an exit at the “creek end†of the shelter
will be needed. No action for approval was taken at this time.

It was noted that automatic watering should be no more than 30 minutes in the morning and
30 minutes in the afternoon. Watering should be done before 11 AM and after 4 PM on any
day. No watering while it is raining or in the middle of the day.

Louis reminded us the Homeowners Meeting is June 3 at the shelter. Members going off the
Board are
Earl Bunting
Mike Trulove
Hugh Kennedy
Diana Tyndall
All nominations should be in by April 30, 2023.
The meeting was adjourned.

Diana Tyndall
Secretary

The Mtg. was called to order by Pres. Louis Clark.
Members present were:

Earl Bunting, Mary Rhodes, Mike Truelove, Robert Shumate, Diana Tyndall, Mary B. Carlyle, Pk.
Mgr.
Absent was Hugh Kennedy

Louis announced there would be a Budget Mtg. with Ken Banks @Louis™ house 3-25-2023 @ 9
AM.

There was discussion about golf cart stickers and should we charge for more than 2 stickers per
homeowner. Robert Shumate made a motion – That more than 2 golf cart stickers per
homeowner would be $5 each. It was seconded by Earl Bunting and passed by all.
It was decided that stickers for boat trailers and boats would have the Lot # on them but they
would be different than the golf cart stickers and not require yearly replacement as the golf cart
does.

The # of guest passes being allowed for the homeowner was discussed. Earl Bunting made a
motion: The # of guest passes per homeowner would be limited to 1 per month and it does not
carry over or transfer. The homeowner will be charged $50 per additional pass within the same
month. April 1- March 31. Robert Shumate seconded it and it was passed by all.

Maintenance for the pool is being considered by the board and it was decided to table the
decision till we meet again.

Mike Truelove made a motion to get Carolina Pools to do the repairs on the pool for $5600 to
correct the black mold situation. Earl Bunting seconded it and it was passed by all.
Louis adjourned the mtg.

Diana Tyndall
Secretary

June 11,2022
Saturday
GCL BOD Called Mtg.
The meeting was called to order by Pres. Louis Clark. Members present were:
Earl Bunting
Hugh Kennedy
Mary Rhodes
Mike Trulove
Robert Shumate
Diana Tyndall
Phyllis Pennington-Park Mgr.

The meeting was called to discuss the “replacement” of Phyllis while she was on
Medical leave. Louis read the job description for the park manager. We will need
to have someone that can meet these qualifications. Louis asked for names of
people we think would consider helping. Demon Dawson will get the mail & bring
to the person in charge. Mary Bryan will put the trash cans up and police the
yards. Penny Wetherington will do the general office work and computer. Louis
will handle any bills to be paid for June, July and August. Earl and Mary will be
available for the camera’s. Policing the pool for arm bands was suggested to ask
Pam Yancey & she can recruit someone to help her. Chopper will help with the
park maintenance. The pool maintenance is taken care of. We can report any
violations to Louis and Earl.

Louis reported that the residents in arrears with their HOA dues will be sent
letters and if not in compliance by July 15, 2022 their water will be cut off and
they could loose access to any park amenities, and a lien could be put on their
property.

The new picnic tables have been ordered and delivery will be in time for July 1.
There was a reminder for boat owners to be aware not to block the golf cart
entrance to the waterfront.

It has been brought to the boards attention of a fuel tank on a homeowners
property. Louis stated it was being looked into.

Residents whose property is left “unkept” will be notified & given a time frame to
get things cleaned up.

Cats not on a leash are presenting a problem with homeowners. All cats and dogs
are to be on a leash at all times. Also know that it is legal to catch cats on your property
and call Animal control and they will pick them up M-F.

Earl is looking into a new company for the gate and cameras.
The mtg. was adjourned.
Diana Tyndall
Secretary

---

Thursday
July 7, 2022
Phone Conference
GCL BOD
Louis Clark called the mtg to order.
Members present were:
Earl Bunting
Robert Shumate
Mary Rhodes
Diana Tyndall

In regards to the fuel tank on a homeowners property Earl shared what he
learned from the Fire Marshall of Carteret County and as a whole the board
decided to revisit the Fire Marshall for clarification.

In new business, the board was made aware of a homeowner having been
warned that they were not in compliance with the rules for guest’s and them
launching their boat(the guest) from our ramp. It was decided a $100 fine would
be issued.

The meeting(conference call) was adjourned.
Diana Tyndall
Secretary