May 3, 2025

Enhancement Committee Meeting

Crystal called the meeting to order.

• Crystal thanked Hal and Joni for beautifying the plants at the front.
• Iris gave a treasurer’s report – We now have 21,719.00 in our account. We switched
  the account to First Citizens. We are required to keep at least 5,000.00 in the
  account.
• Louis gave a report on commercial grade umbrellas that he found out about. They
  cost 443.00/umbrella. Jeff Booth asked if we could speak to someone that has
  bought one of the umbrellas and how they hold up or look at reviews. Lynn is going
  to check out prices at other companies before we make a decision. We will vote
  using email after Lynn gets prices.
• Tracy got prices on palm trees at Coastal Mulch. They are 374.00 each and 200.00 to
  install. Do we want to replace the palm tree at the pool? Tracy is going to find out if
  they will take down and remove the old one then we will decide what to do by voting
  through email.
• Ginnie – She gave a report about lattice at the front around the electrical box. She is
  suggesting build a frame around it and then adding lattice to the frame. Mark is going
  to check on things and we will discuss again. Then she talked about lighting at the
  front at the palm trees. She suggested spot lights instead of lights wrapped around
  the tree trunks. She is going to check out prices and get back with us. Next she
  talked about purchasing a picnic table for the front. The cost of a table at Seacoast
  in Morehead would be 1,049.62. Louis made a motion to purchase the table. (Ginnie
  gave 2 more quotes that were over 1,500.) Marty asked would we want to get 2
  tables for that price. Louis changed his motion to purchase 2 tables. It was voted on
  and passed. We will purchase 2 tables. Marty and Ginnie will take care of getting
  these 2 tables.
• Tracy talked about the mulch at the playground. Do we want to add border around
  the mulch and/or mats for under the swings? We will no add mats. We will
  periodically rake to make sure that the mulch is under the swings. Tracy is going to
  get a quote for adding border to this area. (The man was not interested in adding our
  border.) Crystal is going to check with Gene Stancil to see if he wants to do the
  border project. She also talked about boards at horseshoe area. Jeff Booth and
  Mark will tear up boards and get sand to add to the area?
• Mark gave a report about speakers and microphone for shelter area. He has
  researched online to get ideas and prices. All of the prices were around 1,000.
  dollars for 4 to 6 speakers. Louis said that this is an enhancement and HOA project.
  We need to make sure that we get something that will last in the coastal weather.
  Louis made a motion that we spend 2,000. total on this project and to have it in
  place by June 7th. (1,000./account) This motion was approved.
• Catering quotes: Lynn said we can’t afford McCalls. Jerry got a quote from
  Smithfield Chicken. It would be 5,605. or 12.99/person based on 400 people.
  Crystal go a quote from Golden Coral in Jacksonville. The price was 10.00/person or
  4,000. for 400 people. Servers are 18$ an hour. (We will decide if we want to serve or
  have them serve.)
• Marty gave an update from Lynn Everette for making a train with barrels for the
  playground. He doesn’t have a price yet but he is going to get the price and we will
  vote on it.
• Food Trucks: Charburger food truck and Sunset Slush Italian Ice and ice cream truck
  will be here on Saturday July 5th before and after the golf cart parade and Saturday
  August 30th before/during the cornhole tournament. Dirty Tacos and Mas will be
  here Saturday July 26th for Andy and Oneida. Louis is going to check on getting a
  seafood truck for Memorial Day weekend.
• It was decided that we will only sell 50/50 tickets to go along with the Enhancement
  Banquet…not on other holiday weekends.
• Crystal thanked Mike Truelove for purchasing the flags for the front.
• We are not going to schedule a meeting for June right now. We will have one early in
  July.

3/29/25

Louis called the meeting to order.

We nominated new officers for the new year. Crystal Casey nominated and elected as chairman.
Karen Watson is going to serve as co-chair.
Iris Collins nominated and elected as treasurer.
Nel Whaley nominated and elected as secretary.
Louis gave a treasurer report: Checking account balance:24,814.53
Louis turned the meeting over to Crystal.
Karen created a spreadsheet to show past projects and money spent. Karen is going to continue to update this sheet as new projects are done.
New Business:
Mark: Update on wireless speakers and microphone for the shelter. He is continuing to research and search for options. We would like to try to get something installed before the Homeowners Meeting on the first Saturday in June.

Picnic table at the waterfront. We would like to purchase another one. Ginnie will find out cost for purchasing another table.

Pool furniture: Louis suggest purchasing 10 more loungers for the pool. He is going to contact the company in Morehead and check on the cost for ten and get back to the committee by email.

Tarps for the pool. Karen gave an update. Tarps that are durable enough to withstand wind at the pool are very expensive. For now, we are going to continue to replace umbrellas as they break.

Playground Equipment: Karen researched equipment that would be appropriate for toddler aged children and gave an update. We had discussion about types of equipment that would be good. Marty is going to talk to Lynn Everette about making something like the train he made for his grandchild that would be stable on the playground. A motion was made and passed that pending what Marty finds out about the train, Karen will look further into equipment she was researching. Annette Creech suggested we get new balls for the ball court. Louis suggested that we let people bring their own basketballs. Karen will check on the condition of the pickle balls.

Front Decorations: Cindy Long is stepping down from decorating the front/entrance area. We will look for someone to take this job over. Ginnie is going to look into getting new permanent lights for this area. We discussed community day to decorate for the different holidays.

Changing table for the bathroom. It has been purchased and Jerry is going to install it today.

Palm tree at the pool is dead. We discussed what to do about removing it. Karen made a motion to saw it off close to the ground and put rocks to cover up the stump. It was passed. Jerry will saw it down. Mike will talk to the board to get their approval.

Tracy talked to Ginnie about painting a pole at the waterfront. Ginnie researched this project and gave an estimate for completing the project. Her max price is 460$. (Depending on the time it takes her to complete the project.) After discussion, we decided that this is probably a HOA project.

Marty replaced water hoses and was paid for them. Louis will reimburse the account, with enhancement check, that paid Marty for the hoses.

Tracy talked about flag replacement. Mike Truelove will get 2 replacement flags.

Tracy discussed the AED machine. We have one at the pool. It needs to be checked to see if it works properly and getting a more secure storage box for it. Jerry is going to check out the AED and on replacing the box with a weather proof and insulated box. He will let the committee know his findings.

50/50 tickets: Do we want to try to sell at different events/holidays? We tabled this discussion to the next meeting. We also discussed selling 50/50 tickets along with food tickets. We decided to only sell them the day of the banquet.

Food Trucks on Holiday Weekends: We discussed if we want to book trucks for these weekends. We will see if Crystal will arrange for them to come on these weekends. Pam may have contact for the burger truck.

Banquet Information:

We will add lemonade, water and sweeteners to the menu.

We will start looking for places to provide food and prices for food. We need to make sure they bring all the help that is needed to serve on the day. Jerry talked to Smithfield’s chicken about pricing. (He is going to get more information from them.) Lynn Head is going to contact McCalls in Goldsboro for pricing. Kenny has approached Crystal about cooking for the banquet again. Crystal is going to check with Golden Coral in Jacksonville for pricing.

On tickets…we need to add a line for the number of plates sold with that ticket and a line for the phone number of person that purchases. Karen will design and print tickets for free.

Crystal has talked to someone who will make our banner for free.

Electrical Box at the front: Lattice needs replacing to make it look nicer. Ginnie will look into this job.

Old Business:

Thank you Ginnie for taking care of the sign at the front.

The screens at the shelter have been repaired.

Next meeting is set for May 3rd at 9:00.

4-19-2025
GCL BOD Mtg.

The meeting was called to order by President Louis Clark. Members present were: Earl Bunting, Hugh Kennedy, Mike Truelove, Mark Casey, Diana Tyndall, Penny Wetherington(new member) and Tracy McKee, MA.

The purpose of the meeting is to explain the new “tax appraisal” as the appraiser explained it to Louis, Earl and Tracy. Earl made a motion-

As of December 2025 to change the dues to $1300 a year. Mark seconded it. There was some discussion. All were in favor and the motion was approved.

There was some discussion on the subject of regular concrete versus pavers in regards to water run off. It was noted there is water standing in the streets in some places after heavy rains. Water only runs off pavers if they have sand in between them and not cement. As of now there is “no limit” on pervious concrete and 1350 sq. ft. of regular concrete is allowed. Hugh made a motion to keep the limit of 1350 sq. ft. of regular concrete and a homeowner can have up to 360 sq. ft. of pervious concrete or pavers as approved by the Manager. Earl seconded it and all were in favor.

Mark made a motion to eliminate the 32 ft of concrete across the front of the trailer from the current rule. Hugh seconded it and all were in favor.

Louis welcomed our new board member Penny Wetherington.

The meeting was adjourned.

Diana Tyndall
Secretary

March 15, 2025
GCL BOD Mtg.

The meeting was called to order by President Louis Clark. Members present were : Earl Bunting, Mark Casey, Hugh Kennedy, Mike Truelove, Diana Tyndall and Tracy McKee, Managing Agent. Robert Shumate (board member) was not present due to resigning from the board as he sold his property. Ken Banks, the HOA CPA was here to help create the new budget for the 2025-2026 year. Diana made a motion to approve the new budget for the 2025-2026 yr. Hugh Kennedy seconded it and all were in favor. The budget for the 2025-2026 yr. was approved.

Upon Roberts resignation from the board, the board was left to appoint someone to the board for the balance of Roberts term till 6-2026. After some discussion the board selected Penny Wetherington to fill the seat. Earl made a motion to accept Penny as our new member to sit on the board for the balance of Roberts term (6-2026). Mike Truelove seconded it and all were in favor.

It was also noted that nominations for the 2025-2027 yr. HOA need to be turned into Tracy by April 27, 2025 at 5:00 PM. There are 4 seats to be filled.

Louis updated the board on some legal issues the board is pursuing, and some concerns of some homeowners.

Louis spoke with Harry Carpenter (a resident) about the repair of a hog slat at the boardwalk. Harry said we may have to repair more than we thought, but with further conversation he thinks we can move forward with a bit more money and we should be good.

Tracy informed the board she is sending letters to homeowners concerning upkeep on their property and that they needed to be in compliance with all the rules.

There was discussion about mobile home movers, large equipment movers and barn movers leaving ruts in other peoples yards when said things are being moved. Earl made a motion- That movers put down plywood when moving mobile homes/large equipment/barns for the protection of other homeowners property. Any damage done would be the responsibility of the homeowner moving things. Management needs to be notified when moving large structures and equipment in case gate preparations are needed. Notifications to the manager should be 48 hrs. in advance.

The meeting was adjourned.

Diana Tyndall
Secretary

GCL BOD MTG>
August 10,2024

The meeting was called to order by Pres. Louis Clark. Members Present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike
Truelove, Mark Casey and Tracy McKee, MA. The minutes from the Homeowners meeting were approved and all were in favor. The minutes
from the 1st 2024-2025 BOD Mtg. were approved after the spelling correction for the name Truelove was noted and all were in favor. The
minutes from the conference call were reviewed and a correction was made on a monetary amount to $950.00. all were in favor.

Boat ramp:
Louis passed out quotes from contractors for replacing the boat ramp pier.Harry Lee Carpenter spoke with Louis about some additional supports for what is already there with a price of approximately $5000. There wasdiscussion about the work from Harry Carpenter. Earl Made a motion to move forward with the no more than $5000(approx..) bid from Harry Carpenter, Hugh seconded it and all were in favor.

Louis noted that there is $10,670 in the Swing set fund.

Grass Watering:
Earl made a motion to change the watering grass rule to: “3 times a week at the owner’s discretion”. The hours: “before 11 AM and after 4 PM” will remain the same. If the resident has an irrigation system you need to have a rain sensor or be sure it is not watering when it rains. Robert seconded it. 5 were in favor and 1 opposed.

Electric Scooters:
****NC guidelines require a helmet, 16 yrs. of age and a driver license or ID, the vehicle must be registered with the DMV.****

Scooters(electric) are ok to have-must be 16, wear a helmet, and have a driver’s license, insurance and a GCL sticker.

Mark made the motion to accept the above guidelines and Mike seconded it and all were in favor.

Electric bikes have to follow the rules: stop at all stop signs.

Work on the JTA by our lawyer is ongoing and should be ready for the board to review.

Tracy (MA) reported the dues were coming in.

The meeting was adjourned.

Diana Tyndall
Secretary

September 12,2024
GCL BOD Mtg.

The meeting was called to order by Pres. Louis Clark. Members present were:

Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mark Casey, Tracy McKee, MA. Mike Truelove was absent.

The subject of a “hog slat” in the waterfront boardwalk showing signs of “sinking” was brought to the attention of the board. Louis talked with resident Harry Carpenter, whose work is with concrete. Mr. Carpenter shared the different ways the problem could be corrected. After much discussion, bod Earl made a motion to accept the “best” way Mr. Carpenter suggested. Mark seconded it and all were in favor. The work should begin the end of October pending weather and tides.

The meeting was adjourned.

Diana Tyndall
Secretary

June 9, 2024
GCL BOD Conference call

The meeting was called to order by President Louis Clark. Members present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mark Casey and Tracy McKee (MA). Mike Truelove was absent.

It was said we have a “verbal” quote from Bentley Brooks to repair the small boat ramp pier. Robert reported we have $37,450 in reserve, with the trash company reducing our rate $12,000, we have approx.$50,000 in reserve. We have $101,000 balance and $100,000 coming in and a $9,500 deposit.

The campground should begin their repairs after July 4.

Mark asked was this the only fix? It was discussed to get a quote from the man who did our pier. Robert said he would like more quotes as he was reluctant to move forward with the one. Hugh said he would call David Smith to see about a quote. Diana and Earl both agreed we need another quote and one from Justin also. Louis is going to work on getting more quotes.

Hugh questioned the $30,000 for one side and would it be cheaper to do 2 at the same time. Hugh was also concerned if we used aluminum, if a boat was to hit it extremely hard would it damage easily. With this thought on the table Tracy reminded us about the aluminum steps at the waterfront and how bad they look with the barnacles on them.

Louis informed us of the challenge for the swing set from Mike Truelove and family
Of $1,000, and another $500 from another family.

Louis asked if someone would volunteer to get quotes for the swings. Diana and Earl volunteered.

Tracy announced the plumber is coming Thursday to change out valves. Water will be cut off from 10-3. He will do 40 and hold back 10 for emergencies.

The meeting (conference call) was adjourned.

Diana Tyndall
Secretary

June 1,2024
GCL BOD Mtg.
1st Mtg. of 2024-2025 yr.

The meeting was called to order by President Louis Clark. He welcomed new member Mark Casey and congratulated Robert Shumate and himself for maintaining their seats on the board. Members present were: Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike Truelove, Mark Casey and Tracy McKee (MA).

Diana nominated Louis for President. Mark seconded it and all were in favor.
Mike nominated Earl for VP, Robert seconded it, and all were in favor.
Hugh nominated Diana for Secretary, Earl seconded it and all were in favor.
Mark nominated Robert for Treasurer, Mike seconded it, and all were in favor.

A Homeowner asked to close off a short section of street for a party. It was agreed on as long as he OK’ed it with the neighbors.
The minutes were read, and 1 correction was made and then approved. Earl Made a motion to accept the minutes as read and corrected and Hugh seconded it, and all were in favor.

It was reported to the board a cat had done $7000 to a Homeowners upholstery on his boat plus the smell from the neighbor’s septic tank was un- bearable. The Health Dept. had been contacted about the smell. The Homeowner was not moving forward with a tank replacement. The MA had a discussion of septic waste in the yard with the Homeowner.

Mike offered to look into electric bikes and scooters, in-regards to insurance and road usage.

It was also noted, a Homeowner had tubs of cat food on his deck to feed cats with and he doesn’t seem to care what we did. There was discussion to take him to Small Claims Court. Tracy said she would start the process. The Homeowner would get a verbal warning, then a letter and then a $100 fine.

Tracy updated the board about checking on boat trailers for stickers and warnings being given.
The board decided that paying dues by the month would be discontinued and in December all dues will be paid in full. ($900).
Earl made a motion and Robert seconded it and all were in favor.
The mtg. was adjourned.

Diana Tyndall
Secretary

June 1,2024
GCL Homeowners Mtg.

The meeting was called to order by President Louis Clark. Members present were:
Earl Bunting, Robert Shumate, Diana Tyndall, Hugh Kennedy, Mike Truelove, Mary Rhodes and Tracy McKee, Managing Agent (MA).

Ken Banks, the CPA for the HOA was here today to share and explain the budget and entertain questions the homeowners might have. Robert Shumate the HOA Treasurer shared some financial matters also.

The candidates running for a position on the board were to speak. They were Timmy Croom, Mark Casey, Louis Clark, Robert Shumate and Melissa Robertson who was not in attendance due to a previous engagement. Louis asked were there any nominations from the floor, as there were none a motion was made and seconded and all were in favor to close the nominations.

Mike Truelove, an Enhancement Com. Member and BOD Representative gave an update on the pool furniture and appointed $$ for the pool repairs.

Louis gave an additional update of the $11,000 balance for the Enhancement Com.
Tracy (MA), updated Homeowners on getting dues in, stickers on golf carts and boat trailers.
Earl and Louis updated information on the gate and e-mails.

Tracy emphasized the importance of picking up behind your dogs. If you see someone who doesn’t, you need to report it to Tracy. She also informed the Homeowners that cats can be unleashed in your yard: out of your yard they MUST be on a leash. She also shared If you feed a cat for more than 72 hrs. it becomes YOUR cat, and you are responsible for any damage it imposes. It was noted we can set traps and call animal control.

Louis opened the floor for “OLD” business and no one came forward.

“NEW” Business:

Someone asked if dues could be collected on automatic draft. It was noted if we were able to pay online you might have a $3 fee.

There were concerns about the water being cut off if you are gone for more than 3 days. Louis informed the Homeowners this rule is no longer in effect, BUT it is recommended to cut it off in the event there was a leak and the water was not cut off that the Homeowner would be responsible for a certain amount of the water leaked. Homeowners asked about water meters and concerns of the residents that “live in here” using more water. Earl explained why waters meters are not feasible.

Homeowners also asked about broken meter lids.

A Homeowner expressed concern about the condition of the road outside the gate. They were informed it is the responsibility of the campground.

The votes were counted for the candidate running for positions on the board.

Melissa Roberson-12
Timmy Croom-48
Mark Casey145
Louis Clark133
Robert Shumate138

Louis thanked Timmy and Melissa for running and thanked Mary Rhodes. It was noted that the Taco truck would be here June 29.

It was reported that replacement of the swings will need to meet regulation and codes due to the number of homes in our park.

The garbage pickup fee has been reduced $1000 per month beginning this past April.

Louis announced the Enhancement com. will meet tomorrow June 2 at 10 AM.

It was noted that electric scooters are NOT allowed in the park and no gas golf carts.

The board was asked to revisit electric bikes and scooters.

A motion was made and seconded and all were in favor to adjourne.

Diana Tyndall
Secretary

March 25, 2023
GCL BOD Mtg.

The mtg. was called to order by President Louis Clark.
Members present were:
Earl Bunting
Robert Shumate
Mary Rhodes
Hugh Kennedy
Diana Tyndall
Mike Truelove (by phone)
MB Carlyle – Managing Agent

Ken Banks (HOA CPA) was here to oversee the creation of the budget for the physical yr. 2023-2024.
With discussion on the 2022-2023 budget and the upcoming year the board approved
the budget for the 2023-2024 year. Earl Bunting made a motion to accept the budget for the
2023-2024 year, Robert Shumate seconded it and all were in favor.

The Enhancement Committee submitted plans to purchase a 12×24 building at the pool (with
white hardy board). Earl Bunting made a motion to approve the purchase. Mary Rhodes
seconded it and all were in favor.

Due to the unexpected pool repair and security measures, Homeowners will be assessed $100
immediately due 7-1-2023.

The board asked the Managing Agent that a monthly statement be sent to the Board.
With the intention to improve our security, fixing the gate with a license plate reader, 4
cameras at the pool, 3 cameras at the shelter and 2 cameras on the pier (1 @ the cleaning
station & 1 @ the end of the pier) at a cost of $7500 will be purchased. Robert Shumate made a
motion to accept the purchase, Hugh Kennedy seconded it and all were in favor.

The Enhancement Com. presented plans for a wall at the pool end of the shelter. It would have
double doors facing the pool, a gas fireplace and a TV placed in an enclosure (weather
protection and security) plus for the fire regulations, an exit at the “creek end†of the shelter
will be needed. No action for approval was taken at this time.

It was noted that automatic watering should be no more than 30 minutes in the morning and
30 minutes in the afternoon. Watering should be done before 11 AM and after 4 PM on any
day. No watering while it is raining or in the middle of the day.

Louis reminded us the Homeowners Meeting is June 3 at the shelter. Members going off the
Board are
Earl Bunting
Mike Trulove
Hugh Kennedy
Diana Tyndall
All nominations should be in by April 30, 2023.
The meeting was adjourned.

Diana Tyndall
Secretary