Goose Creek Landing Homeowners Association
Minutes of Board of Directors Meeting
October 25, 2014

A meeting of the Board of Directors of the Goose Creek Landing Home Owners Association was held on October 25, 2014 at the meeting at Goose Creek Resort. All board members were present except Hugh Kennedy. Five homeowners were in attendance. The meeting was called to order by President, Earl Bunting at 9:00 am.
The minutes of the August 16, 2014 meeting were read by all members and but not approved due to omissions. This will be corrected and presented to the board for approval at the next meeting before being posted.

OLD BUSINESS
Mailboxes
Earl has spoken with the postal supervisor regarding our mailboxes and been told that the boxes do not meet current standards. The new standard requires that every 10 boxes must have a parcel receptacle. The cost to replace all boxes with waterproof boxes that meet the standard is $21,000. That price includes having the postal supervisor present for the instillation of the boxes and moving of the mail from the old boxes to the new ones. The current boxes have been discontinued. There is also an issue with the locks and difficulty getting keys for them. We discussed options for funding this expense vs continuing to patch up what we have. Earl will meet with the postmaster to further distance the situation. He will look into changing out all the locks and will get more quotes for replacement of all boxes. We reviewed what had previously been proposed by Terry was discussed. Earl made a motion to table the issue for 2 weeks but at the end of that time, with the new information from the postmaster a decision will be made and the plan executed within 8 weeks. Mary Ann seconded the motion and all members voted in favor.

Pool Maintenance
Bluewater Realty has a pool maintenance division and they gave us a better rate than what we have been paying the private individual we had been using. They serviced the pool for the last month before it was closed. Prior to closing they performed a thorough inspection and provided a detailed report of it’s maintenance issues, some that must be addressed before the pool reopens in the spring. These will be further addressed at our next work session.

General Maintenance
Everything put in here must be maintained. Trees must be trimmed. Dollars have to be spent. If Enhancement helps put it in, enhancement funds must be set aside to help maintain the things we enjoy. All board members are in agreement with this.

The wooden steps at the jet ski side must be removed. They are a safety hazard. We will consider replacing them with some type of aluminum steps.

Foreclosed Property
Janie has discussed the issues with lot 169 with the office of attorney Neil Whitford. This property has been in foreclosure since 2010. The office has done a good bit of research into the situation and provided a letter describing the complexities and Goose Creek’s options.

NEW BUSINESS

Building Code vs our rules and regulations
A good bit of discussion was had regarding the new rules of the county and how they conflict with the rules we currently have in place regarding room additions and accessory buildings. Earl has had several meeting with the code enforcement officer. Homeowners continue to build without getting proper permits. Fines will be assessed. No accessory building can be more than 300 sq ft under roof. Our rules are not clear and there are several versions. Mary Ann made a motion that Terry and Earl work together to draft specific Rules and Regulations regarding the construction of accessory buildings, both free standing and attached to mobile homes, that will be workable for our size lots and in compliance with the county regulations. Their proposal will be reviewed and presented to all homeowners. The motion was seconded by Louis. All board members voted in favor.

Replacement for board member Van Parrish
Earl Bunting nominated John Lee to replace Van Parrish who has sold his property. Terry Andrews nominated James Godfrey. After each board member spoke regarding their position and their reasoning for supporting the nominee of their choice, Earl called for the vote. Terry, Mary Ann and Don voted for James Godfrey. Louis voted for John Lee. Hugh had submitted his vote for John Lee by proxy to Earl. James will be the replacement for James Godfrey.

Lawn Maintenance
The vendor we were using for lawn maintenance quit without notice. A new one has been arranged to provide service through November 2014. In the spring we will take bids for the 2015 season.

The meeting adjourned at 11:10 am.

________________________________ ____________________________
Mary Ann Everett – Secretary Date of Approval

Goose Creek Landing Homeowners Association
Minutes of Board of Directors Meeting
August 16, 2014

A meeting of the Board of Directors of the Goose Creek Landing Home Owners Association was held on August 16, 2014 at the picnic shelter at Goose Creek Landing.   All board members were present.   The meeting was called to order by President, Earl Bunting at 9:00 am.

NEW BUSINESS

Water meter
The water meter at the waterfront has been run over and pressed down.  The 3″ pipe was broken and has since been repaired.  As a cost saving measure it was decided to erect two posts with a piece of lattice in between them to designate the area of the water meter rather than replacing the meter box with a traffic bearing box.

Pool maintenance
A recent incident at the pool brought up concerns about having an alternate person available to open, close and service the pool should Mr. Davis become unavailable.  Two candidates have been mentioned and the possibilities will be explored over the winter.

 Fill for Waterfront
Lynn Everett has recently cut out a driveway/parking area for homeowner, Danny Casey.  The excess dirt was relocated and spread in some lows areas across the waterfront.  A motion was made by Van and seconded by Terry to get enough topsoil to fill in the low spots over the waterfront area.  All board members voted in favor of this motion. 

 By-Law Amendment
Terry Andrews reminded the board members of the email that he has sent to everyone which included an amendment of the by-laws to be considered and perfected by the board over the next few meeting for presentation and consideration of the homeowners in June 2015.

 Delinquent Dues
Dues have been paid by all but one homeowner.  The matter will be turned over to our attorney to be handled by the usual procedure.

Barrier at waterfront
As discussion was started about the possibility of erection some type of barrier atop of the concrete wall that separates our property from that of Goose Creek Resort.  No decision was made.

 OLD BUSINESS

 Asphalt
I gave a brief overview of quotes for the asphalt repair that have been obtained.  The quotes do not cover the same scope of work and only one actually quotes the work as it should be done to hold up long term under boat traffic.   More quotes for the same scope of work will be obtained with a plan of having the project completed in the spring.

Mailboxes
We have a permit in hand for the modifications to the mailboxes.  The previous plan was further discussed.  Getting this project completed will be priority before any other projects are considered. 

Cupola
The fact the cupola was a part of the original design for the pool house was discussed.  I made a motion that the cupola be placed on the pool house as originally proposed after the mailboxes have been renovated.  The motion was seconded by Van Parrish.  All board members voted in favor of the motion. 

Pool House
It was agreed that nothing will be done with the pool house until the season is over.  It was also agreed that an inspection will be done to determine if there is a water problem with the building or drainage problem around the building.  If either is found, it will need to be addressed regardless of any action taken toward painting the pool house.    There are also some plumbing and electrical upgrades that need to be done in the pool house over the winter. 

Foreclosed Property
Most of the board members were under the impression that a lien had been filled several years ago.  Janie informed us differently.  She was instructed to proceed with filing the lien as soon as possible. 

The meeting adjourned at 9:30 am. 

________________________________                               ____________________________

Mary Ann Everett                                                                                      Date of Approval

Secretary

Goose Creek Landing Homeowners Association

Minutes of Board of Directors Meeting

July 3, 2014

A meeting of the Board of Directors of the Goose Creek Landing Home Owners Association was held on July 3, 2014 at the picnic shelter at Goose Creek Landing. The primary purpose of the meeting was to address the issue of the placement of the out building on the lot of homeowner, Robbie Ashton. All board members were present.   The meeting was called to order by President, Earl Bunting at 9:00 am.

NEW BUSINESS

In follow-up of the comments that Mr. Aston made at the homeowners meeting on June 7, 2014, Mr. Ashton told the board members that the drawing that was submitted and approved drawn by  someone at Jerry’s RV.  This drawing indicated that the building was within the required setbacks.  Mr. Ashton stated that he did not see this drawing either before or after it was submitted.  He was unaware of the placement of the building on the diagram.  He stated that the building had been re-oriented for 5 months before anyone brought it to his attention that it was not in compliance.  He did not provide the board with the pictures that he had with him at the June 7 meeting. 

Mr. Ashton said he had no issue with moving the swing or the plant bed but would prefer to not move the building. 

After the board discussed the issue Don Mitchell made a motion that Mr. Ashton be allowed to leave the building as it is and move the swing and plant bed.  Louis Clark seconded the motion.  Hugh Kennedy, Van Parrish and I voted against the motion.

Van Parrish made a motion that Mr. Ashton be allowed to leave the building in place but remove the overhang that was added, the swing and the shrubs.  There was no second to the motion.  The motion died.  It was later determined that the overhand was on the original building and had not been added. 

Hugh Kennedy made a motion that Mr. Ashton move the building within the 5 and 7ft setbacks, remove the swing from the property line and move the shrubs to a 2 ft setback.  I seconded the motion.  Louis Clark voted in favor.  Don Mitchell and Van voted against.  The motion passed. 

Terry Andrews was allowed to participate in the discussion of the issue but due to a conflict of interest was asked to recuse himself from the vote.

Following the meeting the board members met with Mr. Ashton at his home.  It was determined that it would not be possible for him to move the building the full 7 ft off the line without totally disrupting the work he has done.  All present agreed that he would move it over as far as possible and that would be close to 7 ft.

OLD BUSINESS

There was a brief discussion regarding the upcoming enhancement banquet.  Terry Andrews will head up ticket sales.  Phyllis Pennington will be responsible for the paper products, side items and serving of food.  James Taylor will take care of cooking the pigs.  Tickets will be $60 and there will be guest tickets.  Louis Clark will serve as chairman of the Enhancement Committee.  Terry Andrews, Linda Sanders and Lori Mitchell will also serve on this committee.

________________________________                               ____________________________

Mary Ann Everett                                                                  Date of Approval

Secretary

Goose Creek Landing Homeowners Association

Minutes of Board of Directors Meeting

June 7, 2014

A meeting of the Board of Directors of the Goose Creek Landing Home Owners Association was held on June 7, 2014, immediately following the annual homeowners meeting. Returning board members are Hugh Kennedy, Van Parrish, Mary Ann Everett and Terry Andrews. Newly elected members are Louis Clark, Don Mitchell and Earl Bunting.

Hugh made a motion that Earl be elected to serve as President. Van seconded the motion. Louis, Don and Mary Ann voted in favor. Terry voted against.

Earl made a motion that Louis be elected to serve as Vice President. All members of the board voted in favor.

I agreed to continue to serve as the secretary for the Board.

It was agreed that Earl would contact Mr. Ashton to inform him that his desire for an appeal of the board decision has been heard and he will be allowed to present his case to the board. A date and time will be sent as soon as Mr. Ashton and all board members, except Terry Andrews, can be available. Due to a conflict of interest, Terry will recuse himself from involvement with this issue.

The meeting adjourned at 12:15.

Respectfully submitted,

________________________________ ____________________________

Mary Ann Everett Date of Approval

Secretary

Goose Creek Landing Homeowners Association

Annual Meeting

June 7, 2014

The annual meeting of the Goose Creek Landing Home Owners Association was held on June 7, 2014 in the cafeteria of White Oak Elementary School.  All board members were present.  A quorum was established with 76 homeowners present and thirty two homeowners were represented by verified proxies.  The meeting was called to order by Bill Keel at 9:00 am.

Copies of the Goose Creek Directory were available to the homeowners and the homeowners were asked to provide any updates to Janie Bushkar.  New homeowners were asked to introduce themselves.  All board members also introduced themselves.

Budget and Financial Report

Ken Banks CPA of Banks, Gray & Crumpler, PLLC reviewed the HOA financial statements and budget.  Property taxes remain the largest expenditure for the association.  Based on the current financial position of the HOA, barring any unforeseen large expenditures, he does not anticipate that dues will need to be increased for the next several years.   In regards to the tax value of the GCL property, James Godfrey reported that the new valuation should be significantly lower, but the rate will be set at a level sufficient to generate the revenue needed by the county.  Therefore, our new tax may be lower, the same, or it could be higher.  If there is a basis for a new appeal he will be happy to help if the board so desires.

Report from Managing Agent

Janie Bushkar reminded everyone for the need to keep their property up to the community standard.  She explained the process t resolve issues with homeowners who are not in compliance.

The Goose Creek HOA has received a letter from Carteret County Department of Planning regarding failure of homeowners to obtain building permits as required by the county.  ALL work requires a zoning permit and in most cases a building permit as well.  Any plans for structural improvements must be submitted in writing to the managing agent.  After the plan is approved by the board the managing agent will instruct the homeowners on the process for obtaining the proper permits.  If the HOA receives a fine for construction without a permit, the homeowner in violation will be responsible for paying the fine. 

The rule regarding entrance into the pool area after the pool is closed was explained to the homeowners.  There will no warnings given and the fine is $100/per person.

A handout was provided which covered some of the most problematic rules.  Everyone was reminded that each homeowner is responsible for any violations by their guest. 

Election of Board Members

Bill Keel opened the floor for nominations.  None were made.  All of the candidates who were on the ballot were asked to introduce themselves and speak briefly about their candidacy.  Those of the ballot were Regina Parnell, Don Mitchell, Louis Clark, John Lee, Jimmy Broughton and Earl Bunting.  After the candidates spoke the homeowners cast their ballots and they were submitted to Ms. Bushkar.  She and several assistants adjourned to another room to tally the votes.

Painting of the Pool house

I made a presentation of painting f the pool house.  I reviewed the vote from 2011 and the enhancements that have been done since which have spurred the discussion about painting the pool house and the desire by homeowners to revisit this issue.  The enhancements planned in 2013 included painting of the pool house.  Before the painting was done, a homeowner, Keith Davis, who is a commercial painter, expressed great concern about painting the block building and implored the board to not proceed.  After getting the input of the homeowner, the issue was tabled until further research could be done.  The Sherwin Williams regional manager came to GCL and meet with several board members.  He took moisture reading and stated that as long as the building is painted when the moisture content is below 15%, he saw no problem with painting the building with either of two Sherwin Williams products.  Terry Andrews, James Godfrey and I have also talked to at least a dozen other painting or masonry professionals regarding painting the building.  None of them expressed undo concern about painting the building or the durability of the product in this application.  One painting contractor was willing to give a 5 year warranty.  I presented a picture taken at Walmart in Morehead City which shows the elastomeric product peeling off in a spot about the size of your hand.  Of all the painted block buildings I looked at from Morehead to Kinston, this was the only peeling I found.  I also provided recent pictures taken at Oak Bluff which is waterfront at Brandywine Bay.  The building was painted in 2001 and only the trim has been recently repainted.  I provided quotes for painting the building from reputable contractors who have used the product extensively.  Prices range from $2000.00 to $4575.00 for a first application.  Input from all contractors, except one, is that the chance for failure is very small.  Walmart uses this product on every store throughout the country.  If it did not serve them well, they would not be doing so.

Steve Hamilton asked if other options had been considered.  It was explained that some thought had been given to using a stain but given the variation in the block, color consistency would be an issue.  We have had some discussion about covering it with hardiboard or vinyl siding but due to the irregularity of the block and the fact that the windows are flush.  This would be a very costly option. 

Charlie Griffin and John Lee expressed concern about the surface being prepped properly before painting is done.  The SW rep has given detailed instructions for the prep and the pressure washing has already been done. 

Keith Davis expressed his concern about a persistent moisture issue.  He reported that he has checked the moisture reading three times and it was never lower than 23%.

Lynn Everett stated that if there is a moisture problem, it should be resolved whether the building is painted or not and can be easily resolved by installing a French drain.  Earl Bunting agreed that any water problem needs to be investigated and addressed.

Ron Gordon remarked about his recent visit to the Gulf Coast where he noticed that most all of the waterfront buildings were painted and were holding up very well. 

John Tew questioned the vote of 2011 and Bill Keel explained the vote that was taken at the HOA meeting in 2013. 

No action was taken on this issue.  It will be discussed by the new board. 

Homeowner Addresses HOA

Homeowner, Robbie Ashton, spoke to those assembled regarding a notice he received recently regarding a board decision that he needs to move his storage building to abide but the setbacks required in GCL.  He contends that the building remains in 75% of the original footprint.  After he spoke, Mr. Keel informed him that he can call a meeting with the board to appeal the decision. 

General concerns of homeowners

James Taylor pointed out that the cement under the picnic shelter is in poor repair and needs to be addressed.

Don Gray questioned the progress of repairs on the mailboxes.  Mr. Keel informed him that a plan is set and work should begin soon.

Jerry Moore reported a need for tree maintenance and trimming.  This will be done in the next few weeks.

Charlie Griffin stated that he would like to see new skirting at the walkway between the boat ramps.  He was informed that this has been on the agenda of the board and options are being explored. 

Election Results

Louis Clark – 102 votes

Earl Bunting – 97 votes

Don Mitchell – 93 votes

Jimmy Broughton – 82 votes

John Lee – 80 Votes

Regina Parnell – 77 votes

The meeting adjourned at 12:00 pm.

Respectfully submitted,

__________________________                                       _________________________

            Mary Ann Everett                                                             Date of Approval

            Secretary

Goose Creek Landing Homeowners Association

Minutes of Board of Directors Meeting

March 29, 2014

A closed meeting of the Board of Directors of the Goose Creek Landing Home Owners Association was held on March 29, 2014 Goose Creek Resort meeting room. All board members were present. The meeting was called to order by Bill Keel at 11:00 am.

The minutes of the March 15, 2014 budget meeting were read and approved with no changes being needed. The minutes will be posted on the website and bulletin board.

OLD BUSINESS

Pool/Playground Lighting

This meeting was called by Bill Keel mainly to discuss the previous vote regarding the pool/playground lighting and to consider the input from the homeowners that was gathered primarily via Facebook.

On Friday, March 28 James Godfrey, Terry, Jimmy B. and I meet with Jimmy Benson at the pool at 9:30 pm. I summarized the previously approved lighting plan as it was further explained by Mr. Benson. Mr. Benson said that if the light is too bright blinders can be added that will cut down on the spread of the light. In my opinion 500 watt fixtures that will require blinders is overkill and unnecessary to meet the lighting need. Terry has already installed a 100 watt motion sensor light under the soffit of the pool house. While the light was sufficient, the motion detector did not pick up motion near the fence at the far side of the pool. Mr. Benson indicated that he could get a motion detector that would reach t that area. Reuse of the old light that was previously on the roof was considered but because of it’s size and the lack of a place to mount it, reusing it was ruled out.

The consensus of the board was that sufficient lighting for the cameras is important but we do not want more lighting or expense than is necessary. James Godfrey made a motion that we amend the previous motion regarding lighting to state that the plan is to install a motion light in conjunction with each camera and to replace the stock motion sensors with ones with a longer range. If lighting is not sufficient, additional lighting will be added to achieve optimum lighting. Jimmy B. seconded the motion and all members of the board voted in favor.

Regarding lighting for the playground area the board reviewed several street lights that can be installed and maintained by Carteret Crave Electric. The most appropriate choice has an initial cost of $ $454.59 plus monthly service. This fixture will be under contract. The light proposed has a photocell and will look like the others throughout the park but will be erected at a height of 20 ft rather than the standard 25 ft. I made a motion that the board approve a plan to have a “Contempo Decorative” fixture installed by Carteret Craven in the location recommended by the CC engineer. James G. seconded the motion. Van, Hugh, and Jimmy B. voted in favor of the motion. Terry voted Nay.

Cupola

In June 2013 this board approved a drawing of the roof replacement n the pool house. The drawing included a cupola but since the cupola and a weathervane had not been specifically approved, it’s installation was stopped pending further discussion. Terry explained to all of the board members exactly what a cupola is and the plan for installing it with up lighting. I made a motion that the cupola be built and positioned on the roof for board members to see before it is permanently mounted. Terry seconded the motion and all board members voted in favor.

Painting Pool House

Van reported that he had discussed painting the pool house with Keith Davis, professional painter and Goose Creek homeowners. He was concerned by the comments of Mr. Davis and wanted the entire board to hear what he had to say. Van called Mr. Davis and the board was able to have a Q & A with him via speaker phone. Mr. Davis stated that the split face block building can be painted but because the block is porous and wicks water from the ground, the elastomeric Sherwin Williams product that is planned to be used will not last and will result in a constant maintenance issue. Mr. Davis stated that the SW representative in his area has told him that due to wind forced water the SW product can peel off in 3-4 ft sheets regardless of waterproofing. He states that the SW Loxon primer followed the elastomeric topcoat is designed to protect from water forced at 140 mph but due to the texture of the block, backrolling, which is required to work the product into the block, is near impossible and even a small amount of water can result in it’s failure. It is Mr. Davis’s opinion that since the building is on a foundation rather than a slab, it would impossible to seal it properly. It is Mr. Davis’s opinion that we would have problems within the first year and that the product would last no more than 2-3 years. Due to the inability to backroll there would be issues with the SW warranty. Mr. Davis said he would not want to be involved in painting it b/c of the ongoing issues and he would not want his name on it. He states that any areas that peel would require sandblasting. He suggested we consider applying stucco over the block or adding color to it by applying H & C Stain.

After considering the input of Mr. Davis, all board members agreed to table the issue of painting the pool house and to do more research before moving forward. Van Parrish and I agreed to go to Sherwin Williams to look into the stain and talk with the store manager. It was agreed that I would make a Facebook post about these developments.

Mailboxes

Once again the plan for the mailboxes was discussed. Jimmy B. brought up the idea of covering all of the mailboxes with one shelter. There was some discussion but the consensus was that such a structure right at the entrance would be too obstructive. It was decided to proceed with plan that had previously been approved.

NEW BUSINESS

Letter from attorney regarding voting

The board reviewed a letter received from Attorney Neil Whitford dated May 28, 2013. The letter addresses the voting rights and procedures for the homeowners of Goose Creek Landing. The members vote only on matters reserved to them in one of the five sources of law applicable to Goose Creek. These sources re described in the letter. The matters on which the members may vote and the sources that give that authority are documented in the letter. A membership vote at the annual homeowners meeting is considered advisory only and is not binding on the board. The importance of getting input from homeowners during the annual meeting was discussed. Each member contributed to the discussion regarding issue that may need to go to the membership for a vote. There is concern that a group of members could potentially show up in force and vote to change issues that are in the interest of the group but not necessarily in the best interest of the entire community. All members of the board welcome input from homeowners but in most cases the final decision falls to the board.

Vandalism/property damage

There was some discussion regarding the fact there is no written rule regarding fines and payment for vandalism or damages done by a homeowner or someone for whom a homeowner is responsible. I made a motion for the following rules be put in place and the motion was seconded by Hugh. All board members voted in favor.

New Rule #1 – No warnings will be given and anyone found responsible for vandalism or damages to property of Goose Creek Landing will be assessed a fine in the amount of $100 per person plus the cost of all repairs.

New Rule # 2 – Anyone who enters inside of the fenced pool area after the pool is closed will be fined $100.

Fish Cleaning Station

Fishermen have complained about the faucet being removed. Terry reports that he is aware of the problem and will put the faucet back as soon as possible. A leaking pipe also needs repair.

The valve needs to be turned off in the winter and the nozzle removed. This is a duty of the managing agent.

Walkway between ramps

Replacing the walkway with a floating dock would not be practical because of the amount of useable ramp space that would be overtaken by the floatation devices of the dock. Building a bulkhead similar to the seawall seems to be the most practical solution.

The meeting adjourned at 12:00.

Respectfully submitted,

________________________________ ____________________________

Mary Ann Everett Date of Approval

Secretary

Goose Creek Landing Homeowners Association

Minutes of Board of Directors Meeting

Budget Meeting

March 15, 2014

A meeting for the purpose of discussing the budget of the Goose Creek Landing Home Owners Association was held on immediately following the open board meeting on March 15, 2014. The meeting convened at 10:25 am with all board members present.

Ken Banks, CPA provided the board with a copy of the 2013 budget. There is no expected change in revenue. All line items in the budget were reviewed. Slight upward adjustments were made for school rent and garbage disposal.

After some discussion Mary Ann Everett made a motion to increase the salary of the managing agent by $500/yr. Van Parrish seconded the motion and all members voted in favor of the motion. The line item for salary in the budget was appropriately adjusted.

Mr. Banks will prepare a final draft of the budget and disburse to all board members by email. It will be reviewed before it is accepted.

Homeowners continue to put items out for garbage collection that are not allowed such as furniture and lawn chairs. These items are weighed and we are accessed an additional disposal fee based on the weight. This will be brought to the attention of all homeowners at the June HOA meeting.

The meeting adjourned at 11:15 am.

Respectfully submitted,

________________________________ ____________________________

Mary Ann Everett Date of Approval

Secretary

Goose Creek Homeowners Association

Approved Budget

For the fiscal year ending March 31, 2015

Approved Budget

Revenues FYE 3/31/15

Total Revenues 333,250.00

Expenditures

Total Expenditures 333,250.00

Excess Revenues/(Expenditures)

Goose Creek Landing Homeowners Association
Minutes of Board of Directors Meeting
March 15, 2014

A meeting of the Board of Directors of the Goose Creek Landing Home Owners Association was held on March 15, 2014 Goose Creek Resort meeting room. All board members were present. Three homeowners attended the meeting. The meeting was called to order by Billy Keel at 9:00 am.
The minutes of the February 1, 2014 meeting were read. Once corrections are made the minutes will be sent to all board members for review and approval before being posted on the website and bulletin board.

OLD BUSINESS
Neglected properties
Billy decided against sending the letter he had drafted to the homeowners who are not keeping their properties within the guidelines set forth in the rules of the community. He did make a phone call to each homeowner. They were responsive and appreciative of his call. One agreed to clean up the debris and stored garbage. The other agreed to resolve the issue of a boat that is on a rusted trailer with flat tires and no tags. Billy will follow up to assure that this is done timely. The homeowner with a second storage building continues to indicate that he is working toward moving the older of the two buildings. Billy will follow up with him as well.

Park Signage
All agree that the new street signs are a great improvement. Only four more remain to be installed. This will be done within the next 2 weeks.

Pool/Playground Lighting
As requested at the 2/1/14 meeting, at the end of February via email Jimmy B. shared information he obtained from Pitt Electric regarding lighting in the pool/playground area. The proposal was for 2 €“ 84 watt LED flood lights with a photocell to be mounted on a 25€™ pressure treated pole in the area between the play structure and the pool. The cost was $2775.00 for the lighting. To upgrade to an aluminum pole would be an additional charge of $1300. Adding two receptacles at the picnic shelter and replacing a broken duplex switch can be done for $350.00. There was much discussion about the cost and the type of lighting we would be getting with this proposal. Rather than have flood lighting, Terry made a recommendation for low voltage lighting around the playground structures, use of some low wattage lamp post and motion sensors in the pool area. The wiring for the motion sensors is already in place and the cost for the fixtures would be minimal, around $100 each. In regard to the playground Terry suggested low voltage lighting on the structure itself to light the roof and walkways. The perimeter of the playground could be light with cast aluminum lamp post which can be purchased wholesale for about $100 each. Pictures of the lamp post and motion fixtures were included with the email. Terry suggested that we meet at the pool area to discuss other options before making any decisions. Mary Ann suggested that prior to the March board meeting we get another price for the same plan as proposed by Pitt Electric as a comparison. Mary Ann offered that that the discussion by email was too involved and ineffective. She requested that further discussion be held until the March meeting. All members agreed.

At the meeting Jimmy Broughton provided the board members with a proposal from Lawrence Electric. The cost for two – 101 watt LED lights on a 20 ft pole was $5625. Jimmy had a sketch of the pool/playground area which indicated where Mr. Benson of Pitt Electric indicated that the pole and lighting be placed between the climbing structure and the pool. Jimmy reported that the lights would have blinders that would direct the light onto the pool and playground area without broadcasting it widely over the area. Mary Ann indicated that she has two similar lights mounted on poles 150 ft from her house and that they light the entire front yard. She asked about going to visit a location at night where Mr. Benson has installed this kind of lighting. Some of the other members thought this was a good idea. Jimmy B. said he did not think that was necessary and said he would not contact Mr. Benson about it. Terry briefly reviewed the ideas he had previously submitted my email but did not make a full presentation. There was some debate about photocell vs motion sensor. Jimmy B. reports that the installer of the camera system is adamant that it will not function properly if the lighting is by a light on a motion sensor. It was pointed out that for a second or two the picture may be blurry as the light floods the area but it would quickly adjust to the lighting. Another point was made that a bright light popping on would be a deterrent in itself. Linda Sanders requested that the board allow the motion lights to be installed and said that she would pay for them if they did not provide sufficient light. Jimmy made a motion that we accept the proposal by Pitt Electric for the flood lights to be installed on a wooden pole. Vann seconded the motion and Billy called for the vote. Jimmy, Van and Hugh voted to approve the plan. James, Terry and Mary Ann voted against the plan. Billy, as chairman broke the tie by voting in favor.

Mailboxes
The permits required for the rehabilitation of the mailboxes has been obtained. Materials have been ordered and work should begin within the next 6 weeks. There may be a need for some lighting in the area after the shelter is built. The need will be accessed after the construction is completed.

ETA: 02/09/2014
The schematics for the roof structure and metal enclosed mailboxes were presented to the board members via email. The cost is not expected to exceed $3000. This was reviewed by all board members and approved unanimously.

Pool House Reno
Terry reported that a little metal work needs to be redone because the finish is shipped. The cupola will have up-lighting and will be added to the building within 2 weeks. He indicates that the renovation will be finished with about another ½ day of work. The projected cost of painting the pool house as needed is $600 for supplies with the painting done by volunteer labor. Van Parrish wanted to go on the record with the fact that he thinks it will cost $4-6,000.00 every 4-5 years to maintain the painted pool house if volunteer labor is unavailable. After some discussion the board agreed that we are taking on a maintenance expense of approximately $3500-4,000 every 5 years if volunteer labor is not available.

NEW BUSINESS

Failure to pay Dues
One homeowner who has failed to pay the January installment for dues was advised via a letter from HOA attorney to appear before the board at this meeting. The homeowner failed to attend this meeting. Based on this homeowners prior history the board decided to take immediate action to cut off the water supply to the home and secure the box to prevent the homeowners access. It was also decided to secure the box to the neighboring vacant lot because the delinquent homeowner has tapped into this box in the past. Permission of the owner of the vacant lot was obtained.

Construction Permits
The Goose Creek HOA is in receipt of a letter from the Carteret County Department of Planning and Development. The letter indicates that numerous violations have been found within the park. The letter points out that ANY work done on a lot requires at least a zoning permit and in most cases, a building permit as well. Any lean-to built onto an outbuilding requires a permit because it is considered to have €œfloor area€ even if the floor is dirt. The letter states that any fines that are assessed for such violations will be issued to the HOA rather than the homeowner, whom they consider tenants. The requirement for permits will be addressed at the June Board meeting. Since we are homeowners rather than tenants, the board is not certain if the county can assess the HOA. This will require further investigation and possibly a conversation with the HOA attorney.

Potholes
There is a pothole in the roadway just inside the entrance to the left at the end of the median. This one has been patched previously. The board asked Janie to contact Onslow Paving to get a price for repairing this pothole. There is section about ½ down on Goose Creek Blvd. that has alligator cracking. A homeowner has indicated that he will take care of this himself.

General Discussion
The boat ramp has been adjusted to better light the ramp area.

The meeting adjourned at 10:10 am.

Respectfully submitted,

________________________________ ____________________________
Mary Ann Everett Date of Approval
Secretary

Goose Creek Landing Homeowners Association
Minutes of Board of Directors Meeting
February 1, 2014

A meeting of the Board of Directors of the Goose Creek Landing Home Owners Association was held on February 1, 2014 Goose Creek Resort meeting room. With all board members present except Hugh Kennedy. He was absent due to the hospitalization of his son in Raleigh. Five homeowners were in attendance. The meeting was called to order by Billy Keel at 9:00 am.
Financial Report ““ The budget was reviewed thru the 3rd quarter. All overages were reviewed. Considering that the 4th quarter is the least costly period of the year, our year should end well.

OLD BUSINESS
Pool House Improvements
The metal roof and the structural changes to the pool house look nice. A cupola with a gold and black goose will soon be added as a final touch. Paint and sealant for the exterior is expected to cost no more than $700. Jimmy reports that he has spoken with the person that does the pool maintenance and was reminded that the painters need to take precautions to avoid any overspray which could get into the pool and possible into the filtering system. Terry described the painting process including the high product and spray gun that will be used. Overspray is minimal with equipment but it was agreed that the pool will be covered with a non-porous tarp or thick plastic.

Park Signage
Terry reports that production of galvanized poles is almost complete. Some of the decorative headers have been finished and he is pleased with the look. There was discussion about replacing all signage at the waterfront because most of the signs are faded and bent. No action was taken on this. Multiple ways to dispose of the old street signs were considered but no final decision was made.

Enhancement Banquet
We would like to see increased participation in the banquet to ease the work load on those have been shouldering the majority of the burden. The need to move thru the drawing quicker was discussed. It was decided to eliminate side boards because of the confusion they cause and the fact that many times they are not sold. Before the September 2014 we will discuss the possibility of having a DJ for entertainment after the completion of the drawing.

Mailboxes
Multiple options were considered for addressing the problem with leaking mailboxes. It would be very costly to replace all of the boxes. One more cost conscious solution would be to group the boxes together forming 4 units and then cover the outside of each unit with a metal shell. We also considered building a shelter over top of all the boxes. Mary Ann Everett made a motion that Terry prepare a written plan for wrapping the boxes with a metal shell to include the proposed cost. This plan can be considered by the board via email in order to expedite completion in the spring if the plan is approved.

ETA: 02/09/2014
The schematics for the roof structure and metal enclosed mailboxes were presented to the board members via email. The cost is not expected to exceed $3000. This was reviewed by all board members and approved unanimously.

Picnic Tables
All of the picnic tables that were in poor repair have been disposed. Folding tables are in storage and can be made available if needed. No tables will be purchased at this time.

Walkway @ boat ramp
Repair of this walkway is a priority and it is thought that it can be done without incurring a great expense. Being near the end of the budget year, this project will have to wait until next year.

NEW BUSINESS

Pool Security Lighting
Lighting in the pool area needs to be improved to insure sufficient operation of the surveillance system. A flood light that was on the pool house was removed during the renovation of the roof. There is also a need for lighting in the playground area. Jimmy Broughton has a proposal from Carteret Craven and will further evaluate our options prior to the March meeting.

Curtain Enclosure for picnic shelter
A homeowner had asked the Board consider the purchase of vinyl curtains to enclose the picnic shelter in the winter or in the case of inclement weather during the busy season. A homeowner present for the meeting had done some preliminary work to determine the approximate cost for a full enclosure. The curtain alone for one section between posts would cost in excess of $5000. There would also be a need for extensive retrofitting so the curtains could be snapped into place. Some other options, including the purchase of an “event tent,” were discussed. It was decided that the curtains were cost prohibitive for such limited use and having a tent that requires someone with “know how” to put it up and take it down is not something for which the board wants the association to take responsibility.

General Discussion
The properties in foreclosure and the collection of unpaid dues were discussed. A lien has been placed on one property. There was discussion of a property that has an unlicensed vehicle being used as a waste receptacle and a couple with boats on trailers that have not tags, flat tires and rusted trailers. The poor condition of one home that has been discussed many times with the homeowner will be turned over to the Goose Creek attorney.

Homeowner, Linda Sanders, made the board aware that several homeowners have expressed a desire for additional electrical outlets at the picnic shelter. The board agreed to explore this possibility when the electrical work is done for lighting the pool and playground area.

The domain name for Goose Creek Landing’s website, www.goosecreeklanding.com is currently owned by Earl Bunting. When the annual renewal is due, it will be transferred to the HOA and the fee will be paid by the HOA. It will be updated as soon as possible.

The next meeting of the board will be either March 15 or March 22, 2014 based on the date that Ken Banks is available for a budget meeting.

The meeting adjourned at 10:30 am.

Minutes were recorded by Van Parrish and transcribed for submittal by Mary Ann Everett.

Respectfully submitted,

________________________________ ____________________________
Mary Ann Everett Date of Approval
Secretary